Item - 2025.BA131.3

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 1, 2025) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Doc4887066699

Description:

For the non-exclusive supply of all labour, materials, parts, and equipment necessary to provide continuous technical education and health and safety-related training and certification. This training includes both theoretical and practical assessment, as required, for the City of Toronto’s Fleet Services Divisions, for a period of one (1) year from May 1, 2025 to April 30, 2026, with the option in favour of the City, to extend the contracts on the same terms and conditions for up to four (4) separate up to one (1) year periods.

Should the option(s) be exercised, then the General Manager of Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Centennial College (Lot 1)

Contract Award Value:

$100,806 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$113,911 including HST and all applicable charges

$102,580 net of HST recoveries

The contract is expected to start on May 01, 2025, and end on April 30, 2026.

Option Year 1 - From May 01, 2026 to April 30, 2027

$100,806 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$113,911 including all applicable taxes and charges

$102,580 net of HST recoveries

Option Year 2 – From May 01, 2027 to April 30, 2028

$100,806 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$113,911 including all applicable taxes and charges

$102,580 net of HST recoveries

Option Year 3 – From May 01, 2028 to April 30, 2029

$100,806 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$113,911 including all applicable taxes and charges

$102,580 net of HST recoveries

Option Year 4 – From May 01, 2029 to April 30, 2030

$100,806 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$113,911 including all applicable taxes and charges

$102,580 net of HST recoveries

The total potential contract award to Centennial College. identified in this report, including all option years, is $504,030 net of all applicable taxes and charges and $569,554 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $512,901 net of HST recoveries.

Recommended Supplier:

Cortech Safety Solutions Inc. (Lot 2)

Contract Award Value:

$28,560 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$32,273 including HST and all applicable charges

$29,063 net of HST recoveries

The contract is expected to start on May 01, 2025, and end on April 30, 2026.

Option Year 1 - From May 01, 2026 to April 30, 2027

$28,560 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$32,273 including all applicable taxes and charges

$29,063 net of HST recoveries

Option Year 2 – From May 01, 2027 to April 30, 2028

$28,560 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$32,273 including all applicable taxes and charges

$29,063 net of HST recoveries

Option Year 3 – From May 01, 2028 to April 30, 2029

$28,560 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$32,273 including all applicable taxes and charges

$29,063 net of HST recoveries

Option Year 4 – From May 01, 2029 to April 30, 2030

$28,560 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$32,273 including all applicable taxes and charges

$29,063 net of HST recoveries

The total potential contract award to Cortech Safety Solutions identified in this report, including all option years, is $142,800 net of all applicable taxes and charges and $161,364 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $145,313 net of HST recoveries.

Solicitation Issued:  December 16, 2024         Solicitation Closed:  February 14, 2025

Number of Addenda Issued: Three (3)

Number of Bids:  Four (4)

Table 3: Summary of Bids Received including bid price for Lot 1

* The Bid Price does not include miscellaneous cost

Table 4: Summary of Bids Received including bid price for Lot 2

* The Bid Price does not include miscellaneous cost