Item - 2025.BA131.2

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 1, 2025) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Doc4797919445

Description:

For the non-exclusive supply and delivery of Various Chemical and Gas Detection equipment for Toronto Fire Services for a period of one (1) year from the date of award, with the option to renew the Contract on the same terms and conditions for an additional four (4) separate one (1) year periods.

Should the option(s) be exercised, then the Fire Chief and General Manager will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

ProSpect Scientific Incorporated - Table D

Contract Award Value:

$196,082 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) 

$221,573 including HST and all applicable charges

$199,533 net of HST recoveries

Contract is expected to start on June 1, 2025 and end on May 31, 2026.

Option Year 1: June 1, 2026 to May 31, 2027

$177,025 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items)

$200,038 including all applicable taxes and charges.

$180,141 net of HST recoveries

Option Year 2: June 1, 2027 to May 31, 2028

$182,336 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items)

$206,039 including all applicable taxes and charges.

$185,545 net of HST recoveries

Option Year 3: June 1, 2028 to May 31, 2029

$184,527 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items)

$208,516 including all applicable taxes and charges.

$187,775 net of HST recoveries

Option Year 4: June 1, 2029 to May 31, 2030

$190,063 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items)

$214,772 including all applicable taxes and charges.

$193,408 net of HST recoveries

The total potential contract award identified in this report, including all options years is $930,034 net of all taxes and $1,050,938 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $946,402 net of HST recoveries.

The above cost calculations reflect an estimated 3 percent in Consumer Price Index adjustment applied to each line item after the initial year and the quantities as provided in the Request for Quotation based on the annual operational needs of Toronto Fire Services.

Solicitation Issued:  November 19, 2024        Solicitation Closed:  January 15, 2025

Number of Addenda Issued: six (6)

Number of Bids:  three (3)

Table 2: Summary of Bids Received including bid price 

* Supplier was found non-compliant with Request for Quotation mandatory requirements