Item - 2025.BA131.13

Tracking Status

This item was considered by Bid Award Panel on May 7, 2025 and was adopted without amendment.

BA131.13 - Award of Doc5069651675 to Defina Haulage Ltd. for the Repair of Distressed Asphalt Within Toronto for Transportation Services

Decision Type:: ACTION

Status:: Adopted

Wards:: 4 - Parkdale - High Park, 9 - Davenport, 10 - Spadina - Fort York, 11 - University - Rosedale, 12 - Toronto - St. Paul's, 13 - Toronto Centre, 14 - Toronto - Danforth, 19 - Beaches - East York

Panel Decision

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 1, 2025) from the Chief Procurement Officer:

Solicitation Number:

Request for Tender Doc5069651675, Contract 25TR-OM-410-TEY-DA

Description:

Repair of Distressed Asphalt at Various Locations on Local, Collector and Arterials Roads in the Toronto and East York District.

Recommended Supplier:

Defina Haulage Ltd.

Contract Award Value:

$908,060 net of all applicable taxes and charges

$1,026,108 including HST and all applicable charges

$924,042 net of HST recoveries

Contract is expected to start on date of award and end on December 31, 2025.

Origin

(May 1, 2025) Report from the Chief Procurement Officer

Summary

Solicitation Issued: March 19, 2025 Solicitation Closed: April 3, 2025

Number of Addenda Issued: None

Number of Bids: Four (4)

Table 2: Summary of Bids Received including bid price

Supplier Name	Bid Price (excluding H.S.T.)
Atlas Paving Company Inc.*	$887,400
Defina Haulage Ltd.	$888,060**
PTR Paving Inc.	$932,500
Vaughan Paving Ltd.	$934,150

* Supplier was found non-compliant with mandatory requirements.

** Pursuant to the Request for Tender document the contract award value includes Contingency.

Background Information

(May 1, 2025) Report from the Chief Procurement Officer on Award of Doc5069651675 to Defina Haulage Ltd. for the Repair of Distressed Asphalt Within Toronto for Transportation Services
https://www.toronto.ca/legdocs/mmis/2025/ba/bgrd/backgroundfile-255125.pdf

Motions

Motion to Adopt Item (Carried)

Moved by Leah Ross.

Vote (Adopt Item)

Result:	Majority Required
Yes:	Leah Ross, David McLeod (as Chair), Lena Dianda
No:
Absent:	Diana Santucci