Item - 2025.BA129.7

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 16, 2025) from the Chief Procurement Officer:

Solicitation Number:

Ontario Education Collaborative Marketplace Master Agreement OECM-2024-453-01

Sourcing Project WS5085929045

Description:

For the provision of Commodity Tax Recovery and Tax Advisory Services for the Accounting Services Division. After reviewing the Ontario Education Collaborative Marketplace (OECM) Master Agreement OECM-2024-453-01, the City intends to enter into an agreement with Deloitte LLP for an initial period from June 1, 2025 to December 31, 2025, with two (2) optional one-year extensions.

Recommended Supplier:

Deloitte LLP

Contract Award Value:

$1,000,000 net of all applicable taxes and charges

$1,130,000 including HST and all applicable charges

$1,017,600 net of HST recoveries

Contract is expected to start on June 1, 2025 and end on December 31, 2025.

Option Year 1 - January 1, 2026 to December 31, 2026

$1,000,000 net of all applicable taxes and charges

$1,130,000 including HST and all applicable charges

$1,017,600 net of HST recoveries

Option Year 2 - January 1, 2027 to December 31, 2027

$1,000,000 net of all applicable taxes and charges

$1,130,000 including HST and all applicable charges

$1,017,600 net of HST recoveries

The total potential contract award including both option years is $3,390,000 including HST and all applicable charges and $3,000,000 net of all applicable taxes and charges. The total potential cost to the City including both option years is $3,052,800 net of HST recoveries.

Solicitation Issued: April 29, 2024                 Solicitation Closed: May 31, 2024

Number of Addenda Issued: One (1)

Number of Bids: Four (4)