Item - 2025.BA129.5

Tracking Status

This item was considered by Bid Award Panel on April 23, 2025 and was adopted without amendment.

BA129.5 - Award of Doc5003461334 to Trinity Construction Management Ltd. for Full Roof Replacement and Roof Top Unit Replacement of the Papermill Theatre building at 67 Pottery Road for Economical Development and Culture

Decision Type:: ACTION

Status:: Adopted

Ward:: 14 - Toronto - Danforth

Panel Decision

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 16, 2025) from the Chief Procurement Officer:

Solicitation Number:

Request for Tender Doc5003461334 Contract Number 24EDC-MHS-004CA

Description:

For the supply and delivery of all labour, materials, equipment, and supervision required to complete the Full Roof Replacement and Roof Top Unit Replacement of the Papermill Theatre building at 67 Pottery Road.

Recommended Supplier:

Trinity Construction Management Ltd.

Contract Award Value:

$1,093,939 net of all applicable taxes and charges

$1,236,151 including all applicable taxes and charges

$1,093,939 net of HST Recoveries (CKON tax jurisdiction)

CKON is a tax jurisdiction code where HST is fully recoverable.

The contract is expected to start on date of award and end by June 30, 2026.

Origin

(April 16, 2025) Report from the Chief Procurement Officer

Summary

Solicitation Issued: February 28, 2025 Solicitation Closed: March 27, 2025

Number of Addenda Issued: Three (3)

Number of Bids: Four (4)

Table 2: Summary of Bids Received including Base Bid Price

Supplier Name	Base Bid Price (excluding HST)
Trinity Construction Management Ltd.	$929,939.00*
South Central Inc.	$1,180,799.88
Clifford Restoration Ltd	$1,258,000.00
Phoenix Restoration Inc.	$1,313,900.00

* Pursuant to the Request for Tender document the contract award value listed above includes Alternate Prices and Contingency.

Background Information

(April 16, 2025) Report from the Chief Procurement Officer on Award of Doc5003461334 to Trinity Construction Management Ltd. for Full Roof Replacement and Roof Top Unit Replacement of the Papermill Theatre building at 67 Pottery Road for Economical Development and Culture
https://www.toronto.ca/legdocs/mmis/2025/ba/bgrd/backgroundfile-254710.pdf

Motions

Motion to Adopt Item (Carried)

Moved by Diana Santucci.

Vote (Adopt Item)

Result:	Majority Required
Yes:	Leah Ross (Chair), David McLeod, Diana Santucci, Lena Dianda
No:
Absent: