Item - 2025.BA127.1

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 3, 2025) from the Chief Procurement Officer:

Solicitation Number:
Request for Proposals Doc4681378101

Description:

For the provision of Laundry Services, including rental of linens for Seniors Services and Long-Term Care and Toronto Paramedic Services divisions, for a period of two (2) years commencing May 1, 2025, with an option in favour of the City to renew the contract for an additional term of up to one (1) additional two (2)-year optional period.

Should the option be exercised, then the Division Head will request the Chief Procurement Officer to process the renewal under the same terms and conditions.

Recommended Supplier:

Ecotex Healthcare Linen Services

Contract is expected to start on May 1, 2025 and end on April 30, 2027.

Contract Award Value:

$9,357,278 net of all applicable taxes and charges (including 20 percent Miscellaneous Related Items and Optional Items)

$10,573,725 including all applicable taxes and charges

$9,521,966 net of HST recoveries

Option Period: May 1, 2027, to April 30, 2029

$9,637,997 net of all applicable taxes and charges (including 20 percent Miscellaneous Related Items and Optional Items)

$10,890,936 including all applicable taxes and charges

$9,807,625 net of HST recoveries

The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index.

The total potential contract award, including all option years, is $18,995,275 net of all applicable taxes and charges, and $21,464,661 including all applicable taxes and charges. The total potential cost to the City is $19,329,592 net of HST recoveries.

Solicitation Issued: December 3, 2024           Solicitation Closed: February 11, 2025 Number of Addenda Issued: Five (5)

Number of Bids:  Two (2)

Table 2: Summary of Proposals Received