Item - 2025.BA126.12

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the following contract as per the Toronto Municipal Code, Chapter 195-6.6. Procurement of same goods and services as a public body:

Solicitation Number:

Sourcewell Request for Proposals Number 020923-TER

Sourcing Project WS5032391503

Description:

For non-exclusive supply and delivery of Five (5) Genie-GS-3232 Half height swing gate, E-drive with related accessories and attachments, with an option to purchase  additional Five (5) units in 2026-2027, pending budget availability.

Should the option year renewal be extended by Sourcewell for the final year, Fleet Services may purchase Four (4) units in 2027-2028. This contract is for twenty-five (25) months, with the option to extend the contract to one (1) additional one-year term under the same terms and conditions from the date of award.

Recommended Supplier:

Toromont Material Handling, A Division of Toromont Industries Ltd.

Initial Contract Award Value (2025) – Mandatory Purchases

$291,950 net of all applicable taxes and charges

$329,904 including HST and all applicable charges

$297,088 net of HST recoveries

Non-Mandatory Purchases (2026-2027):

$364,938 net of all applicable taxes and charges

$412,379 including HST and all applicable charges

$371,360 net of HST recoveries

Total Potential Initial Contract Award Value including Non-Mandatory Purchases (2025-2027)

$656,888 net of all applicable taxes and charges

$742,283 including HST and all applicable charges

$668,449 net of HST recoveries

Contract is expected to start from date of award and end on April 20, 2027

Option Year 1 (April 21, 2027 to April 20, 2028)

$364,938 net of all applicable taxes and charges

$412,379 including HST and all applicable charges

$371,360 net of HST recoveries

The total potential contract award including option year is $1,154,663 including HST and all applicable charges and $1,021,825 net of all applicable taxes and charges. The total potential cost to the City, including non-mandatory purchases and optional year, is $1,039,809 net of HST recoveries.

Solicitation Issued: December 20, 2022          Solicitation Closed: February 9, 2023

Number of Addenda Issued: Two (2)

Number of Bids: Eighteen (18)