Item - 2025.BA125.6
Tracking Status
- This item was considered by Bid Award Panel on March 26, 2025 and was adopted without amendment.
BA125.6 - Award of Doc4467832078 to iManage LLC for the Provision of Electronic Legal Document Management System (LDMS) for Legal Services Division
- Decision Type:
- ACTION
- Status:
- Adopted
- Wards:
- All
Panel Decision
The Bid Award Panel adopted the following:
1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 20, 2025) from the Chief Procurement Officer:
Solicitation Number:
Negotiation Request for Proposal Doc 4467832078
Description:
For the Provision of a Legal Document Management System that enables users to consolidate emails and documents into a single matter file to be stored, searched and shared, for a period of five (5) years.
Recommended Supplier:
iManage LLC
Contract Award Value:
$1,504,816 net of all applicable taxes and charges (Including 20 percent miscellaneous items)
$1,700,442 including HST and all applicable charges
$1,531,301 net of HST recoveries
Contract is expected to start on April 1, 2025 and end on January 20, 2030.
Origin
Summary
Solicitation Issued: March 5, 2024 Solicitation Closed: April 9, 2024
Number of Addenda Issued: Two (2)
Number of Bids: Four (4)
Table 2: Summary of Bids Received
|
Supplier Name |
|
iManage LLC |
|
Carahsoft Technology Corp |
|
Thomson Reuters Canada Limited* |
|
Harbour Enterprises Inc.** |
* Supplier did not meet minimum technical threshold
** Supplier was found non-compliant with the requirements of the Negotiated Request for Proposal.
Background Information
https://www.toronto.ca/legdocs/mmis/2025/ba/bgrd/backgroundfile-253684.pdf
Motions
Moved by David McLeod.
Vote (Adopt Item)
|
Result: |
Majority Required |
|
Yes: |
Leah Ross (Chair), David McLeod, Lena Dianda, Diana Santucci |
|
No: |
|
|
Absent: |