Item - 2025.BA124.5

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 13, 2025) from the Chief Procurement Officer:

Solicitation Number:

Request for Proposal Doc4938168232, Contract Number RFP-24ECS-BE-04AM

Description:

Provision of Engineering Services for Hammer Sounding of the F.G. Gardiner Expressway Elevated Portion and Biennial Bridge Inspections of the F.G. Gardiner Expressway Bridges. The term of the Contract is to be for a period of one (1) year from the date of the award with the option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to five (5) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval.

Should the option(s) be exercised, then the Chief Engineer and Executive Director of Engineering and Construction Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Doug Dixon & Associates Inc.

Contract Award Value:

$2,099,768 net of all applicable taxes and charges

$2,372,738 including HST and all applicable charges

$2,136,724 net of HST recoveries

Contract is expected to start on date of award and end on December 31, 2025.

Option Year 1 - January 1, 2026 to December 31, 2026

$2,096,348 net of all applicable taxes and charges

$2,368,873 including HST and all applicable charges

$2,133,244 net of HST recoveries

Option Year 2 - January 1, 2027 to December 31, 2027

$2,218,838 net of all applicable taxes and charges

$2,507,287 including HST and all applicable charges

$2,257,890 net of HST recoveries

Option Year 3 - January 1, 2028 to December 31, 2028

$2,218,838 net of all applicable taxes and charges

$2,507,287 including HST and all applicable charges

$2,257,890 net of HST recoveries

Option Year 4 - January 1, 2029 to December 31, 2029

$2,332,923 net of all applicable taxes and charges

$2,636,203 including HST and all applicable charges

$2,373,982 net of HST recoveries

Option Year 5 - January 1, 2030 to December 31, 2030

$2,332,923 net of all applicable taxes and charges

$2,636,203 including HST and all applicable charges

$2,373,982 net of HST recoveries

The total potential contract award, identified in this report is including initial and optional years is $15,028,591 including all applicable taxes and charges, $13,299,638 net of all applicable taxes and charges. The total potential cost to the City, which includes initial term and option years, is $13,533,712 net of HST recoveries.

The above cost for each option year is fixed for the duration of the option period.

Solicitation Issued:  December 31, 2024          Solicitation Closed: February 11, 2025

Number of Addenda Issued: Six (6)

Number of Bids:  Two (2)

Table 2: Summary of Proposals Received

*Pursuant to the Request for Proposal document the contract award value includes contingency.