Item - 2025.BA124.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 13, 2025) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Doc4753653320

Description:

For Feature Manipulation Engine Technology Professional Services for the City of Toronto’s Toronto Water Division for a period of three (3) years from the date of Award with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to two (2) additional separate one (1) year periods.

Recommended Supplier:

Solutions Consortech Inc.

Contract Award Value:

$689,945 net of all applicable taxes and charges

$779,638 including HST and all applicable charges

$702,088 net of HST recoveries

Contract is expected to start on March 01, 2025 and end on February 29, 2028

Option Year 1 (March 01, 2028 - February 28, 2029)

$246,713 net of all applicable taxes and charges

$278,785 including HST and all applicable charges

$251,055 net of HST recoveries

Option Year 2 (March 01, 2029 - February 28, 2030)

$256,725 net of all applicable taxes and charges

$290,099 including HST and all applicable charges

$261,243 net of HST recoveries

The total potential contract award including all option years is $1,193,382 net of all taxes and charges and $1,348,522 including HST and all applicable taxes and charges.  The total potential cost to the City including all option year periods is $1,214,386 net of HST recoveries.

Solicitation Issued:  November 13, 2024          Solicitation Closed:  January 07, 2025

Number of Addenda Issued: Three (3)

Number of Bids:  Two (2)

Table 2: Summary of Bids Received including bid price