Item - 2025.BA123.7

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 6, 2025) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Doc4831370207   

Description:

For the non-exclusive supply and delivery of Security Accessories to various Purchasing and Materials Management (Stores) locations from the date of award to January 31, 2026, with the option to renew the Contract for four (4) additional one (1)-year periods at the sole discretion of the City and subject to budget approval(s).  

Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Unisync Group Limited

Contract Award Value:

$323,643 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$365,716 including HST and all applicable charges

$329,339 net of HST recoveries

Contract is expected to start on date of award and end on January 31, 2026

Option Year 1 (February 1, 2026 to January 31, 2027)

$333,352 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$376,688 including all applicable taxes and charges

$339,219 net of HST recoveries

Option Year 2 (February 1, 2027 to January 31, 2028)

$343,353 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$387,988 including all applicable taxes and charges.

$349,396 net of HST recoveries

Option Year 3 (February 1, 2028 to January 31, 2029)

$353,653 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$399,628 including all applicable taxes and charges

$359,877 net of HST recoveries

Option Year 4 (February 1, 2029 to January 31, 2030)

$364,263 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$411,617 including all applicable taxes and charges

$370,674 net of HST recoveries

The total potential contract award to Unisync Group Limited, including option years, is $1,718,263 net of all applicable taxes and charges, $1,941,637 including all applicable taxes and charges. The total potential cost to the City, including option years, is $1,748,504 net of HST recoveries.

The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.

Solicitation Issued: November 27, 2024           Solicitation Closed: January 27, 2025

Number of Addenda Issued: Five (5)   

Number of Bids: Two (2)

Table 2: Summary of Bid Received including bid price

*Supplier was found non-compliant with the mandatory requirements

**Bid Price does not contain the 20% for miscellaneous items