Item - 2025.BA123.10

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 6, 2025) from the Chief Procurement Officer:

Solicitation Number:

Request for Proposals Doc4904612774

Description:

Public Opinion Research for a period of one (1) year, with an option to extend the agreement for four (4) additional separate one (1) year periods.

Should the option(s) be exercised, the General Manager of Solid Waste Management Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Environics Research Group Ltd.

Contract Award Value:

$397,199 net of all applicable taxes and charges

$448,835 including HST and all applicable charges

$404,190 net of HST recoveries

The contract is expected to begin on April 1, 2025 and end on March 31, 2026.

Option Year 1 (April 1, 2026 to March 31, 2027)

$409,115 net of all applicable taxes and charges

$462,300 including HST and all applicable charges

$416,315 net of HST recoveries

Option Year 2 (April 1, 2027 to March 31, 2028)

$421,388 net of all applicable taxes and charges

$476,169 including HST and all applicable charges

$428,805 net of HST recoveries

Option Year 3 (April 1, 2028 to March 31, 2029)

$434,030 net of all applicable taxes and charges

$490,454 including HST and all applicable charges

$441,669 net of HST recoveries

Option Year 4 (April 1, 2029 to March 31, 2030)

$447,051 net of all applicable taxes and charges

$505,167 including HST and all applicable charges

$454,919 net of HST recoveries

The total potential contract award, including the optional period is $2,382,924 including all applicable taxes and charges and $2,108,782 net of all applicable taxes and charges. The cost to the City, including the optional period, is $2,145,897 net of HST recoveries.                         

The cost calculations reflect a three (3) percent Consumer Price Index increase applied annually to yearly cost after the initial term.

Solicitation Issued:  December 16, 2024          Solicitation Closed: January 20, 2025

Number of Addenda Issued: Three (3)

Number of Bids:  Six (6)

Table 2: Summary of Bids Received

*Supplier did not meet the minimum technical threshold.

 **Pursuant to the Request for Proposal document contract award value includes contingency

***Supplier was found non-compliant with mandatory requirements

Range of Scores:

96.20  - 70.12