Item - 2025.BA121.4

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 20, 2025) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Doc4881022646

Description:

For the Collection and Disposal Service of Sanitary Waste of Feminine Hygiene and Diapers at sites operated or managed by Corporate Real Estate Management (CREM) or Parks and Recreation (P&R).

The award is for an initial contract period of three (3) years from the date of award, with the City having the option to extend the contract on the same terms and conditions for up to two (2) separate one (1) year terms.

Should the option(s) be exercised, the Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

The City will issue a single agreement with the Recommended Supplier and provide a separate Blanket Contract for each participating division.

Recommended Supplier:

Biochem Environmental Solutions Inc.

Contract Award Value:

$879,412 net of all applicable taxes and charges

$993,735, including HST and all applicable charges

$894,889 net of HST recoveries

The contract is expected to start on the award date and end on March 31, 2028.

Option Term 1 - From April 1, 2028, to March 31, 2029:

$301,931 net of all applicable taxes and charges

$341,182, including HST and all applicable charges

$307,245 net of HST recoveries

Option Term 2 - From April 1, 2029, to March 31, 2030:

$310,989 net of all applicable taxes and charges

$351,418, including HST and all applicable charges

$316,463 net of HST recoveries

Total Potential Contract Award Value Including Option Terms:

$1,492,332 net of all applicable taxes and charges

$1,686,335, including HST and all applicable charges

$1,518,597 net of HST recoveries

The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each Option Term.

Solicitation Issued:  December 20, 2024       Solicitation Closed: January 23, 2025

Number of Addenda Issued: 2

Number of Bids:  2

Table 2: Summary of Bids Received, including bid price

* The Bid Price represents the supplier's bid on the annual quantity of work identified in the call package for the first year.