Item - 2025.BA120.1

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 13, 2025) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Doc4530586174

Description:

For the non-exclusive supply and delivery of Blood Pressure Cuffs to various Purchasing and Materials Management (Stores) locations from the date of award to November 30, 2025, with the option to renew the Contract for four (4) additional one (1) year periods at the sole discretion of the City and subject to budget approval(s).  

The Request For Quotation is structured to award contract to the lowest supplier meeting specifications and providing the lowest total bid price of the Pricing Form.

Prior to the renewal of the contract, PMMD will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Stores Division will monitor vendor performance during the first term of the contract.

Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

CARDINAL HEALTH CANADA INC.

Contract Award Value:

$120,725 net of all applicable taxes and charges

$136,419 including HST and all applicable charges.

$122,850 net of HST recoveries

Contract is expected to start on date of award and end on November 30, 2025

Option Year 1 (December 1, 2025 to November 30, 2026)    

$124,347 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$140,512 including all applicable taxes and charges.

$126,535 net of HST recoveries

Option Year 2 (December 1, 2026 to November 30, 2027)    

$128,077 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$144,727 including all applicable taxes and charges.

$130,331 net of HST recoveries

Option Year 3 (December 1, 2027 to November 30, 2028)    

$131,919 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$149,069 including all applicable taxes and charges.

$134,241 net of HST recoveries

Option Year 4 (December 1, 2028 to November 30, 2029)    

$135,877 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$153,541 including all applicable taxes and charges.

$138,268 net of HST recoveries

The total potential contract award including option years is $640,945 net of all applicable taxes and charges, $724,268 including all applicable taxes and charges. The total potential cost to the City including option years is $652,226 net of HST recoveries.

The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.

Solicitation Issued: May 03, 2024        Solicitation Closed: May 30, 2024

Number of Addenda Issued: Five (5)

Number of Bids: Five (5)

Table 2: Summary of Bid Received including bid price

* Bid Price does not contain the 20 percent miscellaneous items

** Supplier was found non-compliant with the mandatory requirements