Item - 2025.BA117.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 23, 2025) from the Chief Procurement Officer:

Solicitation Number:

Kinetic GPO Request for Standing Offers Number 21-12

Sourcing Project WS4863184450

Description:

For the provision of Information Technology Solutions and Services for the City's Office of the Chief Information Security Office from the date of award, for a term of three (3) years, with an option in favour of the City to extend the agreement on the same terms and conditions for up to two (2) consecutive one (1) year periods on an as-needed basis.

After reviewing Kinetic GPO Request for Standing Offers Number 21-12, the Office of the Chief Information Security Office will leverage the established contract with Kinetic GPO and CDW Canada and enter into an agreement with CDW Canada.

Recommended Supplier:

CDW Canada

Contract Award Value:

$13,350,000 net of all applicable taxes and charges

$15,085,500 including HST and all applicable charges

$13,584,960 net of HST recoveries

Contract is expected to start on the date of award and end December 31, 2027.

Option Year 1 (January 1, 2028 to December 31, 2028)

$3,325,000 net of all applicable taxes and charges

$3,757,250 including HST and all applicable charges

$3,383,520 net of HST recoveries

Option Year 2 (January 1, 2029 to December 31, 2029)

$3,325,000 net of all applicable taxes and charges

$3,757,250 including HST and all applicable charges

$3,383,520 net of HST recoveries

The total potential contract award is $20,000,000 net of all applicable taxes and charges, and $22,600,000 inclusive all applicable taxes. The total potential cost to the City is $20,352,000 net of HST recoveries.

Solicitation Issued:  November 5, 2021          Solicitation Closed:  January 26, 2022

Number of Addenda Issued: Four (4)

Number of Bids: 8