Item - 2025.BA116.3

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 16, 2025) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Doc4637168478

Description:

For the non-exclusive supply and delivery of Sharps Containers to various Purchasing and Materials Management (Stores) locations from the date of award to December 31, 2025, with the option to renew the Contract for four (4) additional one (1)-year periods at the sole discretion of the City and subject to budget approval(s).  

The RFQ is structured to award contract to the lowest supplier meeting specifications and providing the lowest total bid price per Lot A and B of the Pricing Form.

Prior to the renewal of the contract, Purchasing and Materials Management will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that Materials Management and Stores will monitor Supplier performance during the first term of the contract.

Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

EQUIPMENT MEDICAL RIVE-NORD (EMRN), (Lot A)

Contract Award Value:

$199,168 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$225,060 including HST and all applicable charges.

$202,674 net of HST recoveries

Contract is expected to start on date of award and end on December 31, 2025

Option Year 1 (January 1, 2026 to December 31, 2026)         

$205,143 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$231,812 including all applicable taxes and charges.

$208,754 net of HST recoveries

Option Year 2 (January 1, 2027 to December 31, 2027)         

$211,298 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$238,766 including all applicable taxes and charges.

$215,016 net of HST recoveries

Option Year 3 (January 1, 2028 to December 31, 2028)         

$217,636 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$245,929 including all applicable taxes and charges.

$221,467 net of HST recoveries

Option Year 4 (January 1, 2029 to December 31, 2029)         

$224,166net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$253,307 including all applicable taxes and charges.

$228,111 net of HST recoveries

The total potential contract award including all option years is $1,076,021 net of HST recoveries $1,194,874 including all applicable taxes and charges and $1,057,411 net of all applicable taxes and charges.

Recommended Supplier:

ALLIED MEDICAL INSTRUMENTS INC. (Lot B)

Contract Award Value:

$65,801 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$74,355 including HST and all applicable charges.

$66,959 net of HST recoveries

Contract is expected to start on date of award and end on December 31, 2025

Option Year 1 (January 1, 2026 to December 31, 2026)         

$67,775 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$76,586 including all applicable taxes and charges.

$68,968 net of HST recoveries

Option Year 2 (January 1, 2027 to December 31, 2027)         

$69,808 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$78,883 including all applicable taxes and charges.

$71,037 net of HST recoveries

Option Year 3 (January 1, 2028 to December 31, 2028)         

$71,902 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$81,250 including all applicable taxes and charges.

$73,168 net of HST recoveries

Option Year 4 (January 1, 2029 to December 31, 2029)         

$74,059 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$83,687 including all applicable taxes and charges.

$75,363 net of HST recoveries

The total potential contract award including all option years is $355,494 net of HST recoveries $394,760 including all applicable taxes and charges and $349,345 net of all applicable taxes and charges.

The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.

Solicitation Issued: August 14, 2024     Solicitation Closed: September 16, 2024

Number of Addenda Issued: Two (2)

Number of Bids: Ten (10)

Table 2: Summary of Bid Received including bid price

For Lot A

*Bid Price does not contain the 20% miscellaneous items

** Supplier was found non-compliant with the mandatory requirements

For Lot B

*Bid Price does not contain the 20% miscellaneous items

** Supplier was found non-compliant with the mandatory requirements