Item - 2025.BA116.2

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract:

Solicitation Number:

Request for Quotation Doc4609558102

Description:

For the non-exclusive supply of all labour, equipment, delivery, materials and services necessary to provide boiler hot water testing and heating glycol testing for the City of Toronto's Water Division. The term of the Contract is to be for a period of one (1) year from the date of award, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval.

Should the option(s) be exercised, then the General Manager of Toronto Water Division, will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Chem-Aqua, Div. of NCH Canada Inc.

Contract Award Value:

$127,056 net of all applicable taxes and charges

$143,573 including HST and all applicable charges

$129,292 net of HST recoveries

Contract is expected to start on date of award and end on January 31, 2026.

Option Year 1 (February 1, 2026 to January 31, 2027)

$130,868 net of all applicable taxes and charges

$147,881 including HST and all applicable charges

$133,171 net of HST recoveries

Option Year 2 (February 1, 2027 to January 31, 2028)

$134,794 net of all applicable taxes and charges

$152,317 including HST and all applicable charges

$137,166 net of HST recoveries

Option Year 3 (February 1, 2028 to December 31, 2029)

$138,838 net of all applicable taxes and charges

$156,887 including HST and all applicable charges

$141,282 net of HST recoveries

Option Year 4 (February 1, 2029 to January 31, 2030)

$143,003 net of all applicable taxes and charges

$161,593 including HST and all applicable charges

$145,520 net of HST recoveries

The total potential contract award including the option years is $674,559 net of all taxes and charges and $762,251 including HST and all applicable taxes and charges. The total potential cost to the City including all option periods is $686,431 net of HST recoveries.

The above cost calculations reflect an estimated annual three (3) percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.

Solicitation Issued: October 28, 2024  Solicitation Closed: November 27, 2024

Number of Addenda Issued: One (1)

Number of Bids: Three (3)

Table 2: Summary of Bids Received including bid price