Item - 2025.BA115.4

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 9, 2025) from the Chief Procurement Officer:

Solicitation Number:

Sourcewell Request for Proposal Number 011723-CNH-1

Sourcing Project WS4655924447

Description:

For the non-exclusive supply and delivery of fifteen (15) various diesel powered heavy construction equipment with related accessories and attachments in 2025, with an option to purchase additional seventeen (17) units in 2025, six (6) units in 2026, pending budget availability.

Should the option year renewal be extended by Sourcewell for the final year, Fleet Services may purchase fourteen (14) units in 2028. This contract is for twenty-eight (28) months, with the option to extend the contract to one (1) additional one-year term under the same terms and conditions from the date of award.

Recommended Supplier:

Nors Construction Equipment Canada ST, LP (formerly Strongco Limited Partnership)

Contract Award Value:

$11,732,533 net of all applicable taxes and charges

$13,257,762 including HST and all applicable charges

$11,939,025 net of HST recoveries

Contract is expected to start on date of award and end on April 14, 2027.

Option Year 1 (April 15, 2027 to April 14, 2028)

$5,693,336 net of all applicable taxes and charges

$6,433,469 including HST and all applicable charges

$5,793,538 net of HST recoveries

The total potential contract award including option year is $19,691,231 including HST and all applicable charges and $17,425,869 net of all applicable taxes and charges. The total potential cost to the City, including option year, is $17,732,563 net of HST recoveries.

Solicitation Issued: November 15, 2022           Solicitation Closed: January 17, 2023

Number of Addenda Issued: Five (5)

Number of Bids: Eighteen (18)