Item - 2025.BA115.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 9, 2025) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Doc4683164573

Description:

For the non-exclusive supply and delivery of disposable bag valve masks to various Purchasing and Materials Management (Stores) locations. The term of the Contract is to be for a period of one (1) year from the date of award, with the option to extend the agreement on the same terms and conditions for an additional term of up to four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval.  

Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Allied Medical Instruments Inc.

Contract Award Value:

$153,888 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$173,893 including HST and all applicable charges.

$156,596 net of HST recoveries

Contract is expected to start on date of award and end on December 31, 2025.

Option Year 1 (January 1, 2026 to December 31, 2026)         

$158,505 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$179,111 including all applicable taxes and charges.

$161,295 net of HST recoveries

Option Year 2 (January 1, 2027 to December 31, 2027)         

$163,260 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$184,484 including all applicable taxes and charges.

$166,133 net of HST recoveries

Option Year 3 (January 1, 2028 to December 31, 2028)         

$168,158 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$190,019 including all applicable taxes and charges.

$171,118 net of HST recoveries

Option Year 4 (January 1, 2029 to December 31, 2029)         

$173,203 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$195,719 including all applicable taxes and charges.

$176,251 net of HST recoveries

The total potential contract award including all option years is $817,014 net of all applicable taxes and charges and $923,226 including all applicable taxes and charges. The total potential cost to the City including option years is $831,393 net of HST recoveries.

The above cost calculations reflect an estimated annual three (3) percent Consumer Price Index adjustment applied annually to the yearly cost after the initial one (1) year period.

Solicitation Issued: August 30, 2024     Solicitation Closed: September 26, 2024

Number of Addenda Issued: One (1)

Number of Bids: Six (6)

Table 2: Summary of Bid Received including bid price.

* Bid price does not contain the 20 percent for miscellaneous items

** Supplier was found non-compliant with the mandatory requirements