Item - 2024.IE14.2

The Infrastructure and Environment Committee recommends that:

1. City Council grant approval to negotiate, enter into and execute an agreement with The Corporation of the City of Pickering for the ongoing maintenance, repair and construction, and the cost-sharing of such maintenance, repair and construction, of the Pickering Town Line road on terms and conditions generally as set out in the report (May 13, 2024) from the General Manager, Transportation Services and on such other terms and conditions satisfactory to the General Manager of Transportation Services and in a form satisfactory to the City Solicitor.

This report requests authority to negotiate, enter into and execute an agreement with The Corporation of the City of Pickering for the ongoing maintenance, repair and construction of the Pickering Town Line road, a jointly shared 2.75 kilometres north-south local road extending between Finch Avenue East and Steeles Avenue East. The agreement identifies cost-sharing and the protocols of co-operation between The Corporation of the City of Pickering and the City of Toronto for the road, generally as further detailed in this report. This new agreement would replace the old agreement between both parties, which old agreement recently expired on January 1, 2023. The work-related terms will generally continue as they were, with the Corporation of the City of Pickering continuing to undertake all works on behalf of both parties. The new agreement is based on generally the same terms of the previous agreement, with the maintenance unit costs updated to reflect the increases due to inflation during the past ten (10) years and the term updated.  In addition, a definition of capital improvements is included, provisions surrounding capital improvements are included, and a new provision dealing with design and contract administration fees are included. It is anticipated that the annual cost for the ongoing maintenance of the Pickering Town Line road will be in the range of $3700 to $6200, which will be shared equally by both municipalities.