Item - 2024.GG18.23

The General Government Committee recommends that:

1. City Council authorize the General Manager, Toronto Water to negotiate and enter into non-competitive agreements with the suppliers listed below, for a period from date of issue to December 31, 2025, with the option to extend the agreement for up to six (6) separate one (1) year periods at the sole discretion of the City, subject to budget approval(s), on terms and conditions satisfactory to the General Manager, Toronto Water and in a form satisfactory to the City Solicitor:

a.  Automated Logic Ltd., with the maximum contract price of $2,142,476 net of all applicable taxes and charges ($2,180,184 net of Harmonized Sales Tax recoveries);

b. Biorem Technologies Inc., with the maximum contract price of $1,915,616 net of all applicable taxes and charges ($1,949,330 net of Harmonized Sales Tax recoveries);

c. Hach Sales and Service Canada Limited with the maximum contract price of $3,831,231 net of all applicable taxes and charges ($3,898,661 net of Harmonized Sales Tax recoveries);

d. Sesco, Division of Sonepar Canada Inc., with the maximum contract price of $766,246 net of all applicable taxes and charges ($$779,732net of Harmonized Sales Tax recoveries); and

e. Xylem Canada LP with the maximum contract price of $919,495 net of all applicable taxes and charges ($935,679 net of Harmonized Sales Tax recoveries).

2. City Council direct that contracts in Recommendation 1 above, will also be on the condition that the vendors continue to be the manufacturers or are exclusive distributors for the goods and services.

The purpose of this report is to request City Council authority to enter into five (5) separate non-competitive contracts with the suppliers noted below for the supply of proprietary parts and maintenance services required at various water treatment and wastewater facilities. The initial term of the contracts will be from the date of issuance to December 31, 2025, with the option to extend the agreement for up to six (6) separate one (1) year periods, at the sole discretion of the City and subject to budget approvals, for the total amount of $9,575,064, net of all taxes and charges ($9,743,585 net of Harmonized Sales Tax recoveries).

1. Automated Logic Ltd.

2. Biorem Technologies Inc.

3. Hach Sales and Service Canada Limited

4. Sesco, Division of Sonepar Canada Inc.

5. Xylem Canada LP

City Council approval is required in accordance with Toronto Municipal Code Chapter 195-Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five-year commitment for each supplier under Article 7, Section 195-7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per Toronto Municipal Code Chapter 71, Financial Control, Section 71-11A.