Item - 2024.GG18.21

The General Government Committee recommend that:  

1. City Council authorize the General Manager, Transportation Services, to negotiate and enter into a non-competitive contract with Moore Canada Corporation for the supply of Speedimailer printing and sealing services for the On-Street Permit Parking Program from January 1, 2025 to December 31, 2026, with an option to extend the Contract for one (1) additional separate one (1) year period, in the amount of $759,128 net of all applicable taxes and charges and $772,488 net of Harmonized Sales Tax recoveries, on terms and conditions satisfactory to the General Manager, Transportation Services and in a form satisfactory to the City Solicitor. 

The purpose of this report is to request authority to enter into a non-competitive contract with Moore Canada Corporation for the supply of the Speedimailer renewal forms and permits, printing and sealing services for the On-Street Permit Parking Program. The term of the contract will be for a period of two (2) years commencing on January 1, 2025 to December 31, 2026, with the option to extend the Contract for one (1) additional separate one (1) year period. The total potential contract value including the option period is $772,488 net of Harmonized Sales Tax recoveries.

The Speedimailer product is proprietary to Moore Canada Corporation and requires printing and sealing on their specialized equipment. Approval of this non-competitive contract will allow Transportation Services to continue providing permit parking services to the public until such time as a new paperless solution has been developed and implemented.

City Council approval is required in accordance with Municipal Code Chapter 195, Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five-year commitment limit for each vendor under Article 7, Section 195-7.3(D) of the Procurement By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71, Financial Control, Section 71-11(A).