Item - 2024.GG17.8

The General Government Committee recommends that:

1. City Council, in accordance with Municipal Code Chapter 195-Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five-year (5) commitment, under Article 7, Section 195-7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71 Financial Control, Section 71-11A, grant authority to the Fire Chief and General Manager to negotiate and enter into a contract with Intergraph Canada Ltd., for the amount of $508,800 net of all taxes and charges ($517,755 net of Harmonized Sales Tax recoveries), to provide professional services and additional licenses for existing Computer Aided Dispatch and Business Intelligence systems for a period of five (5) years from the effective date of the agreement, on terms and conditions satisfactory to the Fire Chief and General Manager, and in a form satisfactory to the City Solicitor.

2. City Council in accordance with Municipal Code Chapter 195-Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five-year (5) commitment, under Article 7, Section 195-7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71 Financial Control, Section 71-11A, grant authority to the Fire Chief and General Manager, to negotiate and enter into a contract with Quatro Group Software Systems Inc., for the amount of $381,600 net of all taxes and charges ($388,316 net of Harmonized Sales Tax recoveries), to provide professional services and additional licenses for the existing Payroll / Time Entry system for a period of five (5) years from the effective date of the agreement, on terms and conditions satisfactory to the Fire Chief and General Manager, and in a form satisfactory to the City Solicitor.

The purpose of this report is to request authority to enter into a non-competitive contract due to exclusive rights with Intergraph Canada Ltd., to provide Computer Aided Dispatch which represents the core of Toronto Fire Services emergency response, in the amount of $508,800 net of all taxes and charges ($517,755 net of Harmonized Sales Tax Recoveries) for a period of five (5) years from the effective date of the agreements.

In addition, Toronto Fire Services is also requesting authority to enter into a non-competitive contract due to exclusive rights with Quatro Group Software Systems Inc., to provide the payroll / time entry system used by Toronto Fire Services in the amount of $381,600 net of all taxes and charges ($388,316 net of Harmonized Sales Tax Recoveries), for a period of five (5) years from the effective date of the agreements.

Both vendors have been utilized by Toronto Fire Services for a number of years to provide vital technology services for the division.