Item - 2024.GG17.7

The General Government Committee recommend that:  

1. City Council authorize the Chief Technology Officer to negotiate and enter into a non-competitive contract with Rocket Software Inc., for proprietary court management software licences, professional services and related maintenance commencing from January 1, 2025 for a three (3) year period, with the option to renew for two (2) additional one (1) year periods, at the sole discretion of the City, and subject to budget approval(s) for the total amounts set out in Confidential Attachment 1 to the report (October 1, 2024) from the Chief Technology Officer, and the Chief Procurement Officer.

2. City Council adopt the confidential instructions to staff in Confidential Attachment 1 to the report (October 1, 2024) from the Chief Technology Officer, and the Chief Procurement Officer.

3. City Council direct that Confidential Attachment 1 to the report (October 1, 2024) from the Chief Technology Officer, and the Chief Procurement Officer, remain confidential at this time as it pertains to criteria to be applied to negotiations carried on or to be carried on by or on behalf of the City of Toronto and be made public at the discretion of the Chief Procurement Officer following the execution of the contract authorized by recommendation 1.

The purpose of this report is to request City Council authority to negotiate and enter a non-competitive contract with Rocket Software Inc., for proprietary court management software licences, professional services, and related maintenance.

The City's current contract with Rocket Software Inc., expires December 31, 2024. This report requests authorization to secure a new contract with the vendor as the sole supplier of the software, Mobius View, to ensure business continuity, allowing Court Services to maintain licensing and uninterrupted operations.

City Council approval is required in accordance with Toronto Municipal Code Chapter 195- Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five-year (5) commitment for each supplier, under Article 7, Non-competitive or Limited Solicitations, Section 195-7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per Toronto Municipal Code, Chapter 71 Financial Control, Section 71-11A.