Item - 2024.GG12.9

The General Government Committee recommends that:

1. City Council authorize the Chief People Officer and Chief Procurement Officer to:

a. Extend the following purchase orders and blanket contracts for two years as follows:

1. Purchase Order 6049525 -- Extend to July 31, 2026

2. Purchase Order 6049821 -- Extend to July 31, 2026

3. Purchase Order 6049527 -- Extend to July 31, 2026

4. Purchase Order 6049522 -- Extend to July 31, 2026

5. Purchase Order 6049520 -- Extend to July 31, 2026

6. Purchase Order 6050000 -- Extend to July 31, 2026

7. Blanket Contract 47022405 -- Extend to July 31, 2026

8. Blanket Contract 47022479 -- Extend to July 31, 2026

9. Blanket Contract 47022406 -- Extend to July 31, 2026

10. Blanket Contract 47022404 -- Extend to July 31, 2026

11. Blanket Contract 47022403 -- Extend to July 31, 2026

12. Blanket Contract 47022534 -- Extend to July 31, 2026

13. Purchase Order 6050391 -- Extend to December 31, 2026

14. Purchase Order 6050387 -- Extend to December 31, 2026

15. Purchase Order 6050392 -- Extend to December 31, 2026

16. Purchase Order 6050388 -- Extend to December 31, 2026

17. Blanket Contract 47022839 -- Extend to December 31, 2026

18. Blanket Contract 47022837 -- Extend to December 31, 2026

19. Blanket Contract 47022838 -- Extend to December 31, 2026

20. Blanket Contract 47022836 -- Extend to December 31, 2026; and

b. Extend the legal agreement for each Vendor for the Corporate Learning Services Providers for two years as mentioned above with a yearly pricing increase of 2 percent or the Consumer Price Index, whichever is less, under the same terms and conditions as the existing agreement, and in a form satisfactory to the City Solicitor.

The purpose of this report is to request City Council authority to provide a two (2) year extension to Various Purchase Orders and Blanket Contracts issued to Various Vendors for the Corporate Learning Services Providers beyond the original 5-year term. This will allow People and Equity and divisions to complete the work already started and to continue to provide Learning Service Providers access, while People and Equity conducts further needs analysis for corporate learning needs for future procurement of new services. No additional dollar value is being requested.

On August 1, 2019, purchase orders and blanket contracts were executed for Request for Proposal Number 9155-18-7093 for a variety of learning series, such as those related to employee engagement, improving customer service, leadership development, improving communication, project management and equity and diversity. 

The vendors provide learning for the courses for the Toronto Public Service program as well as for the Intact Team Training program through purchase orders and blanket contracts (attached). Divisions access the Learning Services Providers services through the blanket contracts and the Intact Team Training program. The purchase orders are used by People and Equity to procure corporate level in-person and Virtual Instructor Led Training for the Toronto Public Service.

Through the Intact Team Training program, divisions such as Toronto Paramedics Services access the blanket contract to provide Human Rights training to all new recruits. Access to the blanket contract reduces the need for the division to acquire three quotes and provides consistency to the learning provided as all recruits receive the same training from the same provider at a cost that was vetted through the Request for Proposal process.

A corporate learning needs assessment will be completed in 2025 prior to going to market with a Request for Proposal in 2026.

City Council approval is required in accordance with Municipal Code Chapter 195, Purchasing, where the current request exceeds the Chief Procurement Officer’s authority of the cumulative five-year commitment limit for each vendor under Article 7, Section 195-7.3(D) of the Purchasing By-law.