Item - 2024.GG12.14
Tracking Status
- City Council adopted this item on May 22 and 23, 2024 with amendments.
- This item was considered by the General Government Committee on May 1, 2024 and adopted without amendment. It will be considered by City Council on May 22 and 23, 2024.
GG12.14 - New Non-Competitive Contracts and Amendments to Various Competitive and Non-Competitive Blanket Contracts to Maintain Shelter Services
- Decision Type:
- ACTION
- Status:
- Amended
- Wards:
- All
City Council Decision
City Council on May 22 and 23, 2024, adopted the following:
1. City Council authorize the General Manager, Toronto Shelter and Support Services, in consultation with Purchasing and Materials Management, in accordance with Section 195-8.5 of Toronto Municipal Code Chapter 195, Purchasing, to negotiate and execute the following new non-competitive contracts on terms and conditions satisfactory to the General Manager, Toronto Shelter and Support Services, and in a form satisfactory to the City Solicitor contingent on funding in the 2024 budget:
a. non-competitive contract with 2361173 Ontario Inc operating as Sunray Group Hotels for catering for a one (1) year period, with the option to renew for four (4) separate one (1) year periods, in the total amount (including all option years) of $20,000,000 Canadian Dollars net of Harmonized Sales Tax ($20,352,000 Canadian Dollars net of Harmonized Sales Tax recoveries); and
b. non-competitive contract with 2656601 Ontario Inc operating as Toronto Plaza Hotel for catering for a one (1) year period, with the option to renew for four (4) separate one (1) year periods, in the total amount (including all option years) of $25,000,000 Canadian Dollars net of Harmonized Sales Tax ($25,440,000 Canadian Dollars net of Harmonized Sales Tax recoveries).
2. City Council authorize the General Manager, Toronto Shelter and Support Services, in consultation with Purchasing and Materials Management, in accordance with Section 71-11.1.C of Toronto Municipal Code Chapter 71, Financial Control, to enter into the necessary amending agreements on terms and conditions satisfactory to the General Manager, Toronto Shelter and Support Services, and in a form satisfactory to the City Solicitor to increase the value, or increase the value and extend the terms, of the following contracts contingent on funding in the 2024 budget:
a. non-competitive Blanket Contract Number 47024284 with Canadian Red Cross Society for lodging services for asylum seekers and refugees by an amount of $30,000,000 Canadian Dollars net of Harmonized Sales Tax ($30,528,000 Canadian Dollars net of Harmonized Sales Tax recoveries), increasing the contract value from $30,137,629 Canadian Dollars net of Harmonized Sales Tax ($30,668,051 Canadian Dollars net of Harmonized Sales Tax recoveries) to $60,137,629 Canadian Dollars net of Harmonized Sales Tax ($61,196,051 Canadian Dollars net of Harmonized Sales Tax recoveries);
b. non-competitive Blanket Contract Number 47025084 with Four Points by Sheraton Vaughan for short-term emergency accommodation for families by an amount of $3,000,000 Canadian Dollars net of Harmonized Sales Tax ($3,052,800 Canadian Dollars net of Harmonized Sales Tax recoveries), increasing the contract value from $1,000,000 Canadian Dollars net of Harmonized Sales Tax ($1,017,600 Canadian Dollars net of Harmonized Sales Tax recoveries) to $4,000,000 Canadian Dollars net of Harmonized Sales Tax ($4,070,400 Canadian Dollars net of Harmonized Sales Tax recoveries) and extending the term to December 31, 2025;
c. non-competitive Blanket Contract Number 47023371 with 2790584 Ontario Inc for catering (multiple sites) by an amount of $5,000,000 Canadian Dollars net of Harmonized Sales Tax ($5,088,000 Canadian Dollars net of Harmonized Sales Tax recoveries), increasing the contract value from $8,250,000 Canadian Dollars net of Harmonized Sales Tax ($8,395,200 Canadian Dollars net of Harmonized Sales Tax recoveries) to $13,250,000 Canadian Dollars net of Harmonized Sales Tax ($13,483,200 Canadian Dollars net of Harmonized Sales Tax recoveries);
d. non-competitive Purchase Order 6055300 with Verint Americas Inc for software licensing by an amount of $150,000 US Dollars net of Harmonized Sales Tax ($152,640 US Dollars net of Harmonized Sales Tax recoveries), increasing the contract value from $74,145 US Dollars net of Harmonized Sales Tax ($75,450 US Dollars net of Harmonized Sales Tax recoveries) to $224,145 US Dollars net of Harmonized Sales Tax ($228,090 US Dollars net of Harmonized Sales Tax recoveries) and extending the term to January 19, 2026; and
e. competitive Blanket Contract Number 47023737 with Direct Construction Company for minor building repairs by an amount of $500,000 Canadian Dollars net of Harmonized Sales Tax ($508,800 Canadian Dollars net of Harmonized Sales Tax recoveries), increasing the contract value from $1,008,762 Canadian Dollars net of Harmonized Sales Tax ($1,026,516 Canadian Dollars net of Harmonized Sales Tax recoveries) to $1,508,762 Canadian Dollars net of Harmonized Sales Tax ($1,535,316 Canadian Dollars net of Harmonized Sales Tax recoveries).
3. City Council authorize the Executive Director, Corporate Real Estate Management, in consultation with Purchasing and Materials Management, in accordance with in accordance with Section 71-11.1.C of Toronto Municipal Code Chapter 17, Financial Control, to enter into the necessary amending agreements on terms and conditions satisfactory to the Executive Director, Corporate Real Estate Management, and in a form satisfactory to the City Solicitor to increase the value and extend the term, of the following contract contingent on funding in the 2024 budget:
a. competitive Blanket Contract Number 47025241 with A.S.P. Incorporated for security guard services by an amount of $1,693,932 Canadian Dollars net of Harmonized Sales Tax ($1,723,745 Canadian Dollars net of Harmonized Sales Tax recoveries), increasing the contract value from $6,660,190 Canadian Dollars net of Harmonized Sales Tax ($6,777,409 Canadian Dollars net of Harmonized Sales Tax recoveries) to $8,354,122 net of Harmonized Sales Tax ($8,501,155 Canadian Dollars net of Harmonized Sales Tax recoveries) and extending the term to June 15, 2024.
4. City Council authorize the City Clerk, in consultation with Purchasing and Materials Management, in accordance with Section 71-11.1.C of Toronto Municipal Code Chapter 17, Financial Control, to enter into the necessary amending agreements on terms and conditions satisfactory to the General Manager, Toronto Shelter and Support Services, and in a form satisfactory to the City Solicitor to increase the value, or increase the value and extend the terms, of the following contracts contingent on funding in the 2024 budget:
a. Competitive Blanket Contract 47024677 with 911 Interpreters Inc for real-time over the telephone interpretation by an amount of $700,000 Canadian Dollars net of Harmonized Sales Tax ($712,320 Canadian Dollars net of Harmonized Sales Tax recoveries), increasing the cumulative values of the contracts awarded from Ariba Doc3387891245 from $3,824,244 Canadian Dollars net of Harmonized Sales Tax ($3,891,550 Canadian Dollars net of Harmonized Sales Tax recoveries) to $4,524,224 Canadian Dollars net of Harmonized Sales Tax ($4,603,871 Canadian Dollars net of Harmonized Sales Tax recoveries).
Background Information (Committee)
https://www.toronto.ca/legdocs/mmis/2024/gg/bgrd/backgroundfile-245059.pdf
Motions (City Council)
That:
1. City Council amend General Government Committee recommendation 2 by replacing the words “Section 195-8.5 of the Toronto Municipal Code Chapter 195 (Purchasing By-Law)” with the words “Section 71-11.1.C of Toronto Municipal Code Chapter 71 (Financial Control)” so the recommendation now reads as follows:
2. City Council authorize the General Manager, Toronto Shelter and Support Services, in consultation with Purchasing and Materials Management, in accordance with Section 195-8.5 of the Toronto Municipal Code Chapter 195 (Purchasing By-Law) Section 71-11.1.C of Toronto Municipal Code Chapter 71 (Financial Control), to enter into the necessary amending agreements on terms and conditions satisfactory to the General Manager, Toronto Shelter and Support Services, and in a form satisfactory to the City Solicitor to increase the value, or increase the value and extend the terms, of the following contracts contingent on funding in the 2024 budget:
2. City Council delete General Government Committee's recommendation 3 by replacing the words "Section 195-8.5 of the Toronto Municipal Code Chapter 195 (Purchasing By-Law)," with the words "Section 71-11.1.C of the Financial Control By-Law,", so the recommendation now reads as follows:
3. City Council authorize the Executive Director, Corporate Real Estate Management, in consultation with Purchasing and Materials Management, in accordance with in accordance with Section 195-8.5 of the Toronto Municipal Code Chapter 195 (Purchasing By-Law),Section 71-11.1.C of the Financial Control By-Law, to enter into the necessary amending agreements on terms and conditions satisfactory to the Executive Director, Corporate Real Estate Management, and in a form satisfactory to the City Solicitor to increase the value and extend the term, of the following contract contingent on funding in the 2024 budget:
3. City Council delete General Government Committee's recommendation 2.f.
Recommendation to be deleted:
f. Competitive Blanket Contract Number 47024677 with 911 Interpreters Inc for real-time over the telephone interpretation by an amount of $700,000 CAD net of Harmonized Sales Tax ($712,320 CAD net of Harmonized Sales Tax recoveries), increasing the contract value from $196,020 CAD net of Harmonized Sales Tax ($199,470 CAD net of Harmonized Sales Tax recoveries) to $896,020 CAD net of Harmonized Sales Tax ($911,790 CAD net of Harmonizes Sales Tax recoveries).
That:
1. City Council authorize the City Clerk, in consultation with Purchasing and Materials Management, in accordance with Section 71-11.1.C of the Financial Control By-Law, to enter into the necessary amending agreements on terms and conditions satisfactory to the General Manager, Toronto Shelter and Support Services, and in a form satisfactory to the City Solicitor to increase the value, or increase the value and extend the terms, of the following contracts contingent on funding in the 2024 budget:
a. Competitive Blanket Contract Number 47024677 with 911 Interpreters Inc for real-time over the telephone interpretation by an amount of $700,000 CAD net of Harmonized Sales Tax ($712,320 CAD net of Harmonized Sales Tax recoveries), increasing the cumulative values of the contracts awarded from Ariba Doc3387891245 from $3,824,244 CAD net of Harmonized Sales Tax ($3,891,550 CAD net of Harmonized Sales Tax recoveries) to $4,524,224 CAD net of Harmonized Sales Tax ($4,603,871 CAD net of Harmonizes Sales Tax recoveries).
GG12.14 - New Non-Competitive Contracts and Amendments to Various Competitive and Non-Competitive Blanket Contracts to Maintain Shelter Services
- Decision Type:
- ACTION
- Status:
- Adopted
- Wards:
- All
Committee Recommendations
The General Government Committee recommend that:
1. City Council authorize the General Manager, Toronto Shelter and Support Services, in consultation with Purchasing and Materials Management, in accordance with Section 195-8.5 of the Toronto Municipal Code Chapter 195 (Purchasing By-Law), to negotiate and execute the following new non-competitive contracts on terms and conditions satisfactory to the General Manager, Toronto Shelter and Support Services, and in a form satisfactory to the City Solicitor contingent on funding in the 2024 budget:
a. Non-competitive contract with 2361173 Ontario Inc operating as Sunray Group Hotels for catering for a one (1) year period, with the option to renew for four (4) separate one (1) year periods, in the total amount (including all option years) of $20,000,000 CAD net of Harmonized Sales Tax ($20,352,000 CAD net of Harmonized Sales Tax recoveries).
b. Non-competitive contract with 2656601 Ontario Inc operating as Toronto Plaza Hotel for catering for a one (1) year period, with the option to renew for four (4) separate one (1) year periods, in the total amount (including all option years) of $25,000,000 CAD net of Harmonized Sales Tax ($25,440,000 CAD net of Harmonized Sales Tax recoveries).
2. City Council authorize the General Manager, Toronto Shelter and Support Services, in consultation with Purchasing and Materials Management, in accordance with Section 195-8.5 of the Toronto Municipal Code Chapter 195 (Purchasing By-Law), to enter into the necessary amending agreements on terms and conditions satisfactory to the General Manager, Toronto Shelter and Support Services, and in a form satisfactory to the City Solicitor to increase the value, or increase the value and extend the terms, of the following contracts contingent on funding in the 2024 budget:
a. Non-Competitive Blanket Contract Number 47024284 with Canadian Red Cross Society for lodging services for asylum seekers and refugees by an amount of $30,000,000 CAD net of Harmonized Sales Tax ($30,528,000 CAD net of Harmonized Sales Tax recoveries), increasing the contract value from $30,137,629 CAD net of Harmonized Sales Tax ($30,668,051 CAD net of Harmonized Sales Tax recoveries) to $60,137,629 CAD net of Harmonized Sales Tax ($61,196,051 CAD net of Harmonizes Sales Tax recoveries).
b. Non-Competitive Blanket Contract Number 47025084 with Four Points by Sheraton Vaughan for short-term emergency accommodation for families by an amount of $3,000,000 CAD net of Harmonized Sales Tax ($3,052,800 CAD net of Harmonized Sales Tax recoveries), increasing the contract value from $1,000,000 CAD net of Harmonized Sales Tax ($1,017,600 CAD net of Harmonized Sales Tax recoveries) to $4,000,000 CAD net of Harmonized Sales Tax ($4,070,400 CAD net of Harmonizes Sales Tax recoveries) and extending the term to December 31, 2025.
c. Non-Competitive Blanket Contract Number 47023371 with 2790584 Ontario Inc for catering (multiple sites) by an amount of $5,000,000 CAD net of Harmonized Sales Tax ($5,088,000 CAD net of Harmonized Sales Tax recoveries), increasing the contract value from $8,250,000 CAD net of Harmonized Sales Tax ($8,395,200 CAD net of Harmonized Sales Tax recoveries) to $13,250,000 CAD net of Harmonized Sales Tax ($13,483,200 CAD net of Harmonizes Sales Tax recoveries).
d. Non-Competitive Purchase Order 6055300 with Verint Americas Inc for software licensing by an amount of $150,000 USD net of Harmonized Sales Tax ($152,640 USD net of Harmonized Sales Tax recoveries), increasing the contract value from $74,145 USD net of Harmonized Sales Tax ($75,450 USD net of Harmonized Sales Tax recoveries) to $224,145 USD net of Harmonized Sales Tax ($228,090 USD net of Harmonizes Sales Tax recoveries) and extending the term to January 19, 2026.
e. Competitive Blanket Contract Number 47023737 with Direct Construction Company for minor building repairs by an amount of $500,000 CAD net of Harmonized Sales Tax ($508,800 CAD net of Harmonized Sales Tax recoveries), increasing the contract value from $1,008,762 CAD net of Harmonized Sales Tax ($1,026,516 CAD net of Harmonized Sales Tax recoveries) to $1,508,762 CAD net of Harmonized Sales Tax ($1,535,316 CAD net of Harmonizes Sales Tax recoveries).
f. Competitive Blanket Contract Number 47024677 with 911 Interpreters Inc for real-time over the telephone interpretation by an amount of $700,000 CAD net of Harmonized Sales Tax ($712,320 CAD net of Harmonized Sales Tax recoveries), increasing the contract value from $196,020 CAD net of Harmonized Sales Tax ($199,470 CAD net of Harmonized Sales Tax recoveries) to $896,020 CAD net of Harmonized Sales Tax ($911,790 CAD net of Harmonizes Sales Tax recoveries).
3. City Council authorize the Executive Director, Corporate Real Estate Management, in consultation with Purchasing and Materials Management, in accordance with Section 195-8.5 of the Toronto Municipal Code Chapter 195 (Purchasing By-Law), to enter into the necessary amending agreements on terms and conditions satisfactory to the Executive Director, Corporate Real Estate Management, and in a form satisfactory to the City Solicitor to increase the value and extend the term, of the following contract contingent on funding in the 2024 budget:
a. Competitive Blanket Contract Number 47025241 with A.S.P. Incorporated for security guard services by an amount of $1,693,932 CAD net of Harmonized Sales Tax ($1,723,745 CAD net of Harmonized Sales Tax recoveries), increasing the contract value from $6,660,190 CAD net of Harmonized Sales Tax ($6,777,409 CAD net of Harmonized Sales Tax recoveries) to $8,354,122 net of Harmonized Sales Tax ($8,501,155 CAD net of Harmonizes Sales Tax recoveries) and extending the term to June 15, 2024.
Origin
Summary
The purpose of this report is to request authority to enter into two new non-competitive contracts and to amend multiple non-competitive and competitive Blanket Contracts and Purchase Orders. These Blanket Contract and Purchase Order Amendments are necessary due to the ongoing operational expenses that are required to maintain the shelter system, including providing catering services in temporary shelter sites in hotels, short-term emergency accommodation for refugees and families, a centralized intake system, interpretation services, and maintaining a state of good repair. Suspending any of these services would have significant impacts on the City’s ability to operate the shelter system and to adhere to the Toronto Shelter Standards.
This report requests authority from General Government Committee to enter into two (2) new non-competitive blanket contracts; amend three (3) non-competitive blanket contracts and one (1) non-competitive purchase order; and amend three (3) competitive blanket contracts, all established to support critical services for the shelter system.
The funds for all blanket contracts outlined in this report are non-committed. The funds for the non-competitive purchase order are committed. Where services are being provided in a temporary shelter site located in a hotel, those services can be terminated at no cost to the City if that site closes before the end of the contract.
Background Information
https://www.toronto.ca/legdocs/mmis/2024/gg/bgrd/backgroundfile-245059.pdf