Item - 2024.GG12.13

The General Government Committee recommends that:

1. City Council authorize the Chief Technology Officer to:

a. Amend contract 47022610 with Rogers Communications Canada Inc., for the amount of $890,000.00 net of all applicable taxes ($905,664.00 net of Harmonized Sales Tax Recoveries) until July 31, 2024, to coincide with the Government of Ontario's Vendor of Record term.

b. Amend contract 47022792 with Telus Communications Inc., for the amount of $215,000.00 net of all applicable taxes ($218,784.00 net of Harmonized Sales Tax Recoveries) until July 31, 2024, to coincide with the term on the Government of Ontario's Vendor of Record term.

2. City Council authorize the Chief Technology Officer to:
 

a. Negotiate and execute a non-competitive contract with Rogers Communications Canada Inc., for the amount of $3,600,000 net of all applicable taxes ($3,663,360.00 net of Harmonized Sales Tax Recoveries) for an initial term of five (5) months from August 1 to December 31, 2024 with the option, at the sole discretion of the City, to extend the Agreement for one (1) additional option term of six (6) months for a total potential value of $7,150,000.00 net of all applicable taxes ($7,275,840.00 net of Harmonized Sales Tax Recoveries) to June 30, 2025;

b. Negotiate and execute a non-competitive contract with Telus Communications Inc., for the amount of $1,000,000.00 net of all applicable taxes ($1,017,600.00 net of Harmonized Sales Tax Recoveries) for an initial term of five (5) months from August 1 to December 31, 2024 with the option, at the sole discretion of the City, to extend the Agreement for one (1) additional option term of six (6) months for a total potential value of $2,300,000.00 net of all applicable taxes ($2,340,480.00 net of Harmonized Sales Tax Recoveries) to June 30, 2025;

c. Negotiate and execute a non-competitive contract with Bell Mobility Inc., for the amount of $500,000.00 net of all applicable taxes ($508,800.00 net of Harmonized Sales Tax Recoveries) for an initial term of five (5) months from August 1 to December 31, 2024 with the option, at the sole discretion of the City, to extend the Agreement for one (1) additional option term of six (6) months for a total potential value of $1,000,000.00 net of all applicable taxes ($1,017,600.00 net of Harmonized Sales Tax Recoveries) to June 30, 2025;

d. Negotiate and execute a non-competitive contract with Baka Communications $500,000.00 net of all applicable taxes ($508,800.00 net of Harmonized Sales Tax Recoveries) for an initial term of five (5) months from August 1 to December 31, 2024 with the option, at the sole discretion of the City, to extend the Agreement for one (1) additional option term of six (6) months for a total potential value of $1,000,000.00 net of all applicable taxes ($1,017,600.00 net of Harmonized Sales Tax Recoveries) to June 30, 2025; and

e. Negotiate and execute a non-competitive contract with Paging Network of Canada (PageNet) for the amount of $500,000.00 net of all applicable taxes ($508,800.00 net of Harmonized Sales Tax Recoveries) for an initial term of five (5) months from August 1 to December 31, 2024 with the option, at the sole discretion of the City, to extend the Agreement for one (1) additional option term of six (6) months for a total potential value of $1,000,000.00 net of all applicable taxes ($1,017,600.00 net of Harmonized Sales Tax Recoveries) to June 30, 2025.

Since 2020, the City of Toronto has utilized the Province of Ontario's Vendor of Record to procure paging and mobile devices, accessories, and services for City staff. The Province recently extended this contract until July 31, 2024, while a new Vendor of Record is negotiated.

This report seeks spend authority for the Province's July 31, 2024, extension (through two purchase order amendments) and five (5) additional non-competitive bridge contracts that include six (6) month contingency extensions with existing Vendor of Record vendors until the City of Toronto can adopt the new Vendor of Record later this year.

The total amount of the recommended contract amendments and awards included in this report is $13,555,000 net of all applicable taxes ($13,793,568 net of Harmonized Sales Tax Recoveries).

City Council approval is required in accordance with Municipal Code Chapter 195-Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five-year (5) commitment for each supplier, under Article 7, Section 195-7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71 Financial Control, Section 71-11A.