Item - 2024.GG11.9

The General Government Committee recommend that: 

1. City Council, in accordance with Section 195-8.5.B of the Toronto Municipal Code Chapter 195 (Purchasing By-Law), grant authority to award Request for Proposal Ariba Document Number Doc3580308056 for the supply and delivery of Station Wear (Trousers and Shirts) in the amount of  including the option years is $14,410,095 net of all taxes and charges ($14,663,713 net of Harmonized Sales Tax Recoveries) being the highest scoring Supplier meeting all specifications as set out in the Request for Proposal, for a period of one (1) year, with the option to renew the Contract for an additional term of up to six (6) additional one (1) year periods, at the sole discretion of the City and subject to budget approval(s).

The purpose of this report is to advise on the results of the Request for Proposal

Doc3580308056 for the supply and delivery of Station Wear (Trousers and Shirts) for the City of Toronto's Fire Services Division and to request authority to enter into a contract with Safedesign Apparel Ltd., being the highest scoring Supplier meeting all specifications as set out in the Request for Proposal. The proposed contract is, for a period of one (1) year with the option to renew the Contract for six (6) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Should the optional year(s) be exercised, the Fire Chief and General Manager will request the Chief Procurement Officer to process the renewals under the same terms and conditions. The total potential duration of this contract is seven (7) years. The total potential contract award including the option years is $14,410,095 net of all taxes and charges and $16,283,408, including all taxes and charges. The total potential cost to the City, including the option years is $14,663,713 net of Harmonized Sales Tax Recoveries.

The proposed contract is for a minimum period of one (1) year, with an option in favour of the City to extend the contract on the same terms and conditions for up to six (6) additional one (1) year periods. Since the proposed contract term, inclusive of any extension of the contract term as exercised by the City, exceeds five (5) years, City Council authority to award the contract is required.