Item - 2024.GG11.7

The General Government Committee:

1. In accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), authorized the amendment of contract number 47025369 with Schindler Elevator Corporation, increasing the contract value by $1,500,000, net of all taxes and charges ($1,526,400 net of Harmonized Sales Tax recoveries), thereby revising the contract value from $1,000,000 to $2,500,000 net of all taxes and charges ($2,544,000 net of Harmonized Sales Tax recoveries).

The purpose of this report is to request authority to amend the non-competitive bridge agreement 47025369 with Schindler Elevator Corporation (Schindler) for elevating devices maintenance services at various City of Toronto locations.

The initial non-competitive bridge contract was issued in January 2024 for Corporate Real Estate Management to ensure the continuation of critical maintenance and repair services to approximately 400 elevators and escalators located across various City of Toronto locations, including Civic Centres, Senior Services and Long-Term Care facilities, Parks, Forestry and Recreation facilities, amongst others. This was required to ensure these services continued while a new competitive solicitation was developed and issued, and until a contract through this competitive process was in place. The new solicitation was issued in mid-December 2023 and has taken longer than anticipated to close and evaluate bids received. The new contract is expected to be awarded and in place on or before July 2024. Therefore, there is a need to amend the current bridge contract to ensure continuity of this critical service.

The total value of the amendment being requested is $1,500,000 net of all taxes and charges ($1,526,400 net of Harmonized Sales Tax recoveries), revising the total value of the bridge contract to $2,500,000 net of all taxes and charges ($2,544,000 net of Harmonized Sales Tax recoveries).

General Government Committee approval is required in accordance with Municipal Code Chapter 195, Purchasing, where the current request exceeds the Chief Purchasing Officer's authority of the cumulative five-year commitment limit for each vendor under Article 7, Section 195-7.3(D) of the Purchasing By-law, or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71, Financial Control, Section 71-11.1.