Item - 2024.GG11.16

The General Government Committee:

1. In accordance with Section 195-8.4a of Toronto Municipal Code Chapter 195 (Purchasing By-Law), authorized the Executive Director, World Cup Hosting 2026 to negotiate and execute an agreement with Arena Event Services, Inc. or approved affiliate, being the highest scoring pre - qualified proponent, in the amount of $36,760,344.65 net of all taxes and charges ($37,407,326.72 net of Harmonized Sale Tax recoveries), and including a 15 percent contingency amount of $5,514,051.70 net of all taxes and charges ($5,611,099.00 net of Harmonized Sale Tax recoveries), for the design integration, provision, delivery, installation, maintenance, dismantle and removal of temporary seating structures located at Toronto (BMO) Stadium, all in accordance with the terms, conditions, and specifications contained in the Request for Proposals document, and such other and amended terms and conditions as may be satisfactory to the Executive Director, World Cup Hosting 2026, and in a form satisfactory to the City Solicitor.

On February 29, 2024, Executive Committee adopted as amended EX12.2, Update on Hosting FIFA World Cup 2026. City Council will consider this report at its meeting on March 20, 21 and 2023, 2024. Pending Council's decision on EX12.2, City staff may require General Government Committee's authority to enter into an agreement with a successful vendor following a competitive procurement process. The contract is for services related to the design integration, provision, delivery, installation, maintenance, dismantle and removal of temporary seating structures located at Toronto (BMO) Stadium.

In the event City staff require General Government Committee's authority to enter into the agreement, the Executive Director, World Cup Hosting 2026 and Chief Procurement Officer will be submitting a report to General Government Committee before its meeting on March 26, 2024.

The purpose of this report is to advise of the results of negotiated Request for Proposals (nRFP) nRFP-0004 for design / build services, including the design integration, provision, delivery, installation, maintenance, dismantle and removal of temporary seating structures located at Toronto (BMO) Stadium, and request the authority to enter into an agreement with Arena Event Services Inc. in the amount of $36,760,344.65 net of all taxes and charges ($37,407,326.72 net of Harmonized Sale Tax recoveries).  This includes a 15 percent contingency amount of $5,514,051.70 net of all taxes and charges ($5,611,099 net of Harmonized Sale Tax recoveries) made available to the Executive Director, World Cup Hosting 2026 for the project as may be required.

Adoption of the recommendations in this report at the March 26, 2024 meeting of General Government Committee is required in order to permit the work to proceed in accordance with critical project timelines.

In preparation for hosting the FIFA World Cup in 2026, Toronto (BMO) Stadium will undergo a series of renovations and temporary expansion. This includes the temporary addition of approximately 17,500 seats, temporary broadcast presentation studios, temporary circulation staircases, and a temporary elevator.