Item - 2024.GG11.15
Tracking Status
- This item was considered by General Government Committee on March 26, 2024 and was adopted without amendment.
GG11.15 - Protecting the Security of Confidential Attachments to Council and Committee Reports
- Decision Type:
- ACTION
- Status:
- Adopted
- Wards:
- All
Committee Decision
The General Government Committee:
1. Received the report (March 13, 2024) from the City Clerk for information.
Origin
Summary
At its meeting on February 13, 2024, the General Government Committee requested the City Clerk, in conjunction with the Chief Technology Officer and the Chief Information Security Officer, to report back to the General Government Committee regarding options and opportunities to enhance City Technology and protect confidential documents.
The City Clerk provides Members of Council and authorized City staff access to confidential attachments to Committee and Council agenda items via a secure log-in based application. The application incorporates robust protections and cyber security measures to prevent unauthorized access or inadvertent disclosure of confidential documents. The City Clerk asserts that this technology adheres to best practices in document security, access controls, encryption, and satisfies legislative requirements to securely distribute confidential materials.
The Chief Technology Officer and the Chief Information Security Officer were consulted in the preparation of this report.
Background Information
https://www.toronto.ca/legdocs/mmis/2024/gg/bgrd/backgroundfile-244030.pdf