Item - 2024.GG11.10

The General Government Committee recommend that:

1. City Council authorize the Chief Technology Officer to negotiate and execute a non-competitive contract with Esri Canada Limited to purchase proprietary Geographic Information System software licences, cloud subscriptions and related maintenance, commencing from the date of award for a one (1) year period, for the total amount of $1,052,851 net of all taxes and applicable charges ($1,071,381 net of Harmonized Sales Tax Recoveries).

The purpose of this report is to request City Council authority negotiate and enter a non-competitive contract with Esri Canada Limited for the provision of proprietary Geographic Information System software licences, cloud subscription and related maintenance. The Contract will commence from the date of award for a one (1) year period, for the total amount of $1,052,851 net of all taxes and applicable charges ($1,071,381 net of Harmonized Sales Tax Recoveries). Obtaining additional Esri licences for existing products through this report will support anticipated divisional growth on current Geographic Information System capabilities and provide continued support for key initiatives such as affordable housing and sustainable urban development.

Geographic Information System is a critical technology domain to enable spatial analysis and data-driven decision-making. It plays a pivotal role in City operations (e.g. supporting 911 dispatch, aiding urban planning initiatives and serving as a decision support tool for transit related activities, utility management and affordable housing). Geographic Information System is integrated extensively across several City-wide systems such as Elections to coordinate and assign Toronto voters to over 1,800 voting stations across ward boundaries. Toronto also relies on Geographic Information System for infrastructure management: Toronto Water tracks and coordinates nearly $6 billion in linear capital works as part of its 10-Year Capital Plan and maintains an asset inventory of over 2.2 million records through Geographic Information System solutions.

City Council approval is required in accordance with Municipal Code Chapter 195- Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five-year commitment for each supplier, under Article 7, Section 195-7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71- Financial Control, Section 71-11A.