Item - 2024.EX16.32

City Council on July 24 and 25, 2024, adopted the following:

1. City Council direct the City Manager, the Executive Director, FIFA World Cup Hosting 2026 and the Chief Procurement Officer, Purchasing and Materials Management to proceed in accordance with the procurement plan to procure the goods and services required for the delivery of FIFA World Cup 2026 set out in Confidential Attachment 1 to the second revised report (July 2, 2024) from the Executive Director, FIFA World Cup Hosting 2026 and the Chief Procurement Officer, Purchasing and Materials Management.

2. City Council direct the Executive Director, FIFA World Cup Hosting 2026 and the Chief Procurement Officer, Purchasing and Materials Management to report quarterly to the Executive Committee, through the FIFA World Cup 2026 Subcommittee, on:

a. updates to the procurement plan included in Confidential Attachment 1 to the second revised report (July 2, 2024) from the Executive Director, FIFA World Cup Hosting 2026 and the Chief Procurement Officer, Purchasing and Materials Management, for continued review and approval; and

b. all procurements valued under $500,000, following the closing of any procurement transactions.

3. City Council direct that Confidential Attachment 1 to the second revised report (July 2, 2024) from the Executive Director, FIFA World Cup Hosting 2026 and the Chief Procurement Officer, Purchasing and Materials Management remain confidential at this time as it pertains to criteria to be applied to negotiations carried on or to be carried on by or on behalf of the City of Toronto and City Council authorize that Confidential Attachment 1 to the second revised report (July 2, 2024) from the Executive Director, FIFA World Cup Hosting 2026 and the Chief Procurement Officer, Purchasing and Materials Management be made public at the discretion of the Chief Procurement Officer following the award, or closing, of the contemplated procurement transactions.

4. City Council direct the City Manager, the Executive Director, FIFA World Cup Hosting 2026 and the Chief Procurement Officer to:

a.  incorporate supply chain diversity requirements into a minimum of 50 percent of competitive procurements of all values, including, in addition to the Social Procurement Policy requirements:

1.  setting aside invitational procurements valued under $133,800 for Indigenous, Black and diverse suppliers and social enterprises where a minimum of three (3) such suppliers are available; and

2. incorporating subcontracting requirements into a minimum of 50 percent of open competitive procurements valued over $133,800 to require bidders to identify opportunities to subcontract components of work to Indigenous, Black and diverse suppliers and social enterprises and to award points in the evaluation for bids that include strong subcontracting targets;

b. set a target of $20 million of contracts and subcontracts to Indigenous, Black and diverse suppliers and social enterprises;

c. report to the next FIFA Subcommittee meeting on a plan to advance workforce development in accordance with the Social Procurement Policy; the plan shall include opportunities to advance workforce development in as many procurements as possible and set ambitious targets for workforce development within each procurement;

d. in advance of the planned fourth quarter of 2024 report to the General Government Committee on the Social Procurement Policy, utilize the process that Purchasing and Materials Management is developing, in collaboration with ethno-cultural business associations, to work with Indigenous, Black and diverse suppliers that are not certified by a supplier certification organization for FIFA World Cup 2026 procurements;

e. explore the potential of reducing the bid price for evaluation purposes for bids from Indigenous, Black and diverse suppliers and social enterprises, to a maximum of 10 percent (i.e., applying bid discounts);

f. develop a communications plan, in consultation and engagement with relevant City, external and community partners including Afro Canadian Contractors Association, CIEO Golden Mile Community JV, BuySocial Canada and cultural business organizations, to ensure that open competitive procurement opportunities are advertised to Indigenous, Black and diverse suppliers and social enterprises; and

g. include social procurement reporting as part of regular reports back to the FIFA World Cup 2026 Subcommittee on awarded solicitations.

Confidential Attachment 1 to the second revised report (July 2, 2024) from the Executive Director, FIFA World Cup Hosting 2026 and the Chief Procurement Officer, Purchasing and Materials Management remain confidential at this time in accordance with the provisions of the City of Toronto Act, 2006, as it pertains to criteria to be applied to negotiations carried on or to be carried on by or on behalf of the City of Toronto. Confidential Attachment 1 to the second revised report (July 2, 2024) from the Executive Director, FIFA World Cup Hosting 2026 and the Chief Procurement Officer, Purchasing and Materials Management will be made public at the discretion of the Chief Procurement Officer following the award or closing of the contemplated procurement transactions.