Item - 2024.EP13.5

The Board of Governors of Exhibition Place:

1. Approved the award of Contract No. 24-074-47447 (RFT No. EP110-2024) to BDA Inc. of Toronto for the renovations with the Security Control Room Office areas in the amount of $672,100.00 which includes a cash allowance of $10,000.00 but excludes HST; this being the lowest compliant tender submission received following the public tendering of the project.

This report recommends approving a contract with BDA Inc. for the renovations within the Security Office. The tender for this contract was originally issued on July 25, 2024 and closed on August 14, 2024; however no compliant bidder was received. The tender was re-issued on September 9, 2024 through the Exhibition Place Purchasing and Materials Stores via the Bonfire Online Procurement System, and the recommendation is to award the contract to the lowest compliant bidder meeting tender requirements and specifications within the available budget.

The Security Control Room at the General Services Building requires upgrades to its interior space, communication, electrical and HVAC systems, as well as installation of new furniture and screen monitors complete with security control connections.