Item - 2024.BA98.2

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 19, 2024) from the Chief Procurement Officer:

Solicitation Number:

Request For Proposal, Document Number 4532966165

Description:

For the Non-Exclusive Supply, Delivery, and Maintenance of Floor Scrubbing Equipment on a Rental Basis for Seniors Services and Long-Term Care, from the date of award for one (1) year with an option in favor of the City to extend the agreement for an additional term of up to four (4) separate one (1) year periods.

Should the option(s) be exercised, then the General Manager of Seniors Services and Long-Term Care will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Mister Chemical Ltd

Contract Award Value:

$366,738 net of all applicable taxes and charges (including a 15 percent miscellaneous fee)

$414,414 including HST and all applicable charges

$373,193 net of HST recoveries

Contract is expected to start on date of award and end on September 30, 2025.

Option Year 1: October 1, 2025, to September 30, 2026

$377,741 net of all applicable taxes and charges (including a 15 percent miscellaneous fee)

$426,847 including HST and all applicable charges

$384,389 net of HST recoveries

Option Year 2: October 1, 2026, to September 30, 2027

$389,073 net of all applicable taxes and charges (including a 15 percent miscellaneous fee)

$439,652 including HST and all applicable charges

$395,921 net of HST recoveries

Option Year 3: October 1, 2027, to September 30, 2028

$400,745 net of all applicable taxes and charges (including a 15 percent miscellaneous fee)

$452,842 including HST and all applicable charges

$407,798 net of HST recoveries

Option Year 4: October 1, 2028, to September 30, 2029

$412,767 net of all applicable taxes and charges (including a 15 percent miscellaneous fee)

$466,427 including HST and all applicable charges

$420,032 net of HST recoveries

The total potential contract award identified in this report including optional periods is   $1,947,064 net of all applicable taxes and charges. The total potential contract award identified in this report including optional periods is $2,200,183 including all applicable taxes and charges. The total potential cost to the City including optional periods is $1,981,333 net of HST recoveries.

The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.

Solicitation Issued:  June 26, 2024,                Solicitation Closed: August 7, 2024

Number of Addenda Issued: Seven (7)

Number of Bids: Three (3)

Table 2: Summary of Bids Received including bid price 

* Supplier did not meet the minimum technical threshold