Item - 2024.BA98.1

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 19, 2024) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Document Number 4498437173

Description:

For the non-exclusive supply of all labour, equipment, and materials necessary to provide Diving Services for the City of Toronto's Water Division. The term of the Contract is to be for a period of one (1) year from the date of award, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval.

Should the option(s) be exercised, then the General Manager of Toronto Water Division, will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

General Diving Contractors Inc.

Contract Award Value:

$532,585 net of all applicable taxes and charges

$601,821 including HST and all applicable charges

$541,958 net of HST recoveries

Contract is expected to start on date of award and end on September 30, 2025.

Option Year 1 (October 1, 2025 to September 30, 2026)

$548,563 net of all applicable taxes and charges

$619,876 including HST and all applicable charges

$558,217 net of HST recoveries

Option Year 2 (October 1, 2026 to September 30, 2027)

$565,020 net of all applicable taxes and charges

$638,473 including HST and all applicable charges

$574,964 net of HST recoveries

Option Year 3 (October 1, 2027 to September 30, 2028)

$581,971 net of all applicable taxes and charges

$657,627 including HST and all applicable charges

$592,214 net of HST recoveries

Option Year 4 (October 1, 2028 to September 30, 2029)

$599,430 net of all applicable taxes and charges

$677,356 including HST and all applicable charges

$609,980 net of HST recoveries

The total potential contract award identified in this report, including the optional periods is $2,827,569 net of all applicable taxes and charges, and $3,195,153 including HST and all applicable taxes and charges. The total potential cost to the City including all option periods is $2,877,333 net of HST recoveries.

The above cost calculations reflect an estimated annual three (3) percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.

Solicitation Issued: June 17, 2024                  Solicitation Closed: July 17, 2024

Number of Addenda Issued: One (1)

Number of Bids: Two (2)

Table 2: Summary of Bids Received including bid price