Item - 2024.BA97.9

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 12, 2024) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Doc4300538767

Description:

For the non-exclusive supply and delivery of Structural Firefighter Protective Helmets for Toronto Fire Services Division, for a period of one (1) year from the date of award, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to four (4) additional separate one (1) year periods.

Should the option(s) be exercised, then the Fire Chief and General Manager will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

A.J. Stone Company Ltd.

Contract Award Value:

$329,544 net of all applicable taxes and charges (including 20 percent for Miscellanous Items)  

$372,385 including HST and all applicable charges

$335,344 net of HST recoveries

The contract is expected to start on October 1, 2024 and end on September 30, 2025.

Option Year 1: October 1, 2025 to September 30, 2026

$339,430 net of all applicable taxes and charges (including 20 percent for Miscellanous Items)

$383,556 including all applicable taxes and charges

$345,404 net of HST recoveries

Option Year 2: October 1, 2026 to September 30, 2027

$2,505,561 net of all applicable taxes and charges (including 20 percent for Miscellanous Items)

$2,831,284 including all applicable taxes and charges

$2,549,659 net of HST recoveries

Option Year 3: October 1, 2027 to September 30, 2028

$360,102 net of all applicable taxes and charges (including 20 percent for Miscellanous Items)

$406,915 including all applicable taxes and charges

$366,439 net of HST recoveries

Option Year 4: October 1, 2028 to September 30, 2029

$370,905 net of all applicable taxes and charges (including 20 percent for Miscellanous Items)

$419,122 including all applicable taxes and charges

$377,433 net of HST recoveries

The total potential contract award identified in this report, including all options years is $3,905,542 net of all taxes and $4,413,263 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $3,974,280 net of HST recoveries.

The above cost calculations reflect an estimated 3 percent in Consumer Price Index adjustment applied annually to the yearly cost after the initial year.

Solicitation Issued: May 30, 2024                                      Solicitation Closed:  June 27, 2024

Number of Addenda Issued: three (3)

Number of Bids:  two (2)

Table 2: Summary of Bids Received including bid price