Item - 2024.BA97.5

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 12, 2024) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Doc4650740446

Description:

The non-exclusive provisioning of Adobe Software Product Licenses for the City of Toronto for a period of three (3) years from the date of award, with an option to extend the contract on the same terms and conditions for up to two (2) additional terms of one (1) year each.

Recommended Supplier:

Softchoice LP

Contract Award Value:

$8,970,000 net of all applicable taxes and charges

$10,136,100 including HST and all applicable charges

$9,127,872 net of HST recoveries

Contract is expected to start on the date of award for an initial term of three (3) years ending on September 14, 2027.

Optional Year One (1) (September 15, 2027 to September 14, 2028)

$2,240,000 net of all applicable taxes and charges

$2,531,200 including HST and all applicable charges

$2,279,424 net of HST recoveries

Optional Year Two (2) (September 15, 2028 to September 14, 2029)

$2,690,000 net of all applicable taxes and charges

$3,039,700 including HST and all applicable charges

$2,737,344 net of HST recoveries

The total potential contract award including all optional periods is $14,144,640 net of HST recoveries.

Solicitation Issued:  July 8, 2024           Solicitation Closed:  August 7, 2024

Number of Addenda Issued: Two (2)

Number of Bids:  Three (3)

Table 2: Summary of Bids Received including bid price

*Note: Bid Price is being used as a basis for comparison upon which the award will be made. Awarded contract will be for a period of three (3) years in the amount of $8,970,000 net of all taxes, with option to renew for up to two (2) separate one (1) year terms with a fixed upset value not to exceed $2,240,000.00 and $2,690,000.00 respectively, with a total amount of $13,900,000.00 net of all taxes.