Item - 2024.BA97.4

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 12, 2024) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Doc4628817833

Description:

For the non-exclusive supply and delivery of Swimming Pool Chemicals and Supplies to various Purchasing and Materials Management (Stores) locations from the date of award to August 31, 2025, with the option to renew the Contract for four (4) additional one (1)-year periods at the sole discretion of the City and subject to budget approval(s).  

Prior to the renewal of the contract, Purchasing and Materials Management will perform a market analysis to verify the current market conditions as compared to the proposed increase by the Supplier and that Materials Management and Stores will monitor Supplier performance during the first term of the contract.

Should the option year(s) be exercised, the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Glen Chemicals Limited

Contract Award Value:

$396,611 net of all applicable taxes and charges

$448,170 including HST and all applicable charges.

$403,591 net of HST recoveries

Contract is expected to start on date of award and end on August 31, 2025

Option Year 1 (September 1, 2025 to August 31, 2026)          

$408,509 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$461,615 including all applicable taxes and charges.

$415,699 net of HST recoveries

Option Year 2 (September 1, 2026 to August 31, 2027)          

$420,764 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$475,464 including all applicable taxes and charges.

$428,170 net of HST recoveries

Option Year 3 (September 1, 2027 to August 31, 2028)          

$433,387 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$489,728 including all applicable taxes and charges.

$441,015 net of HST recoveries

Option Year 4 (September 1, 2028 to August 31, 2029)          

$446,389 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$504,419 including all applicable taxes and charges.

$454,245 net of HST recoveries

The total potential combined contract award identified in this report including option years is $2,105,660 net of all applicable taxes and charges, $2,379,396 including all applicable taxes and charges. The total potential combined cost to the City including option years is $2,142,720 net of HST recoveries.

The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.

Solicitation Issued: June 28, 2024         Solicitation Closed: August 2, 2024

Number of Addenda Issued: Two (2)

Number of Bids: Two (2)

Table 2: Summary of Bid Received including bid price.

*Bid Price does not contain the 20 percent miscellaneous items