Item - 2024.BA97.2

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 12, 2024) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Doc4598881719

Description:

Skilled Entertainment Labour Services for Economic Development and Culture, City Cultural Events, supporting signature city produced events such as Canada Day, Nuit Blanche, Cavalcade of Lights, and New Years Eve, and other City of Toronto produced special events as required for a period of one (1) year, with four (4) separate one (1) year options.

Should the option(s) be exercised, then the General Manager, Economic Development and Culture will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

2036677 Ontario Ltd. operating as Production Service Industries

Contract Award Value:

$288,595 net of all applicable taxes and charges

$326,112 including HST and all applicable charges

$293,674 net of HST recoveries

Contract is expected to start on October 1, 2024 and end on September 30, 2025

Option Year 1 (October 1, 2025 to September 30, 2026)

$297,253 net of all applicable taxes and charges

$335,896 including HST and all applicable charges

$302,485 net of HST recoveries

Option Year 2 (October 1, 2026 to September 30, 2027)

$306,170 net of all applicable taxes and charges

$345,973 including HST and all applicable charges

$311,559 net of HST recoveries

Option Year 3 (October 1, 2027 to September 30, 2028)

$315,356 net of all applicable taxes and charges

$356,352 including HST and all applicable charges

$320,906 net of HST recoveries

Option Year 4 (October 1, 2028 to September 30, 2029)

$324,816 net of all applicable taxes and charges

$367,042 including HST and all applicable charges

$330,533 net of HST recoveries

The total potential combined contract award identified in this report including option years is $1,532,190 net of all applicable taxes and charges, $1,731,375 including HST and all applicable charges. The total potential cost to the City including option years is $1,559,157 net of HST recoveries.

The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one-(1) year period.

Solicitation Issued:  July 16, 2024                  Solicitation Closed:  August 14, 2024

Number of Addenda Issued: One (1)

Number of Bids:  Two (2)

Table 2: Summary of Bids Received including bid price