Item - 2024.BA96.3

Tracking Status

This item was considered by Bid Award Panel on September 11, 2024 and was adopted without amendment.

BA96.3 - Award of Doc4542354406 to Garda Canada Security Corporation for the Security Guard Services - Encampment Support for Corporate Real Estate Management

Decision Type:: ACTION

Status:: Adopted

Wards:: All

Panel Decision

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 11, 2024) from the Chief Procurement Officer:

Solicitation Number:

Request for Proposal Doc4542354406

Description:

Security guard services - Encampment Support for a period of one (1) year, with the City’s option to extend the contract for three (3) separate one (1) year periods. Should the option(s) be exercised, the Executive Director, Corporate Real Estate Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Garda Canada Security Corporation

Contract Award Value:

$2,851,620 net of all applicable taxes and charges

$3,222,330 including HST and all applicable charges

$2,901,808 net of HST recoveries

Contract is expected to start on the date of award and end on September 30, 2025.

Option Year 1 October 1, 2025 to September 30, 2026

$2,937,168 net of all applicable taxes and charges

$3,319,000 including HST and all applicable charges

$2,988,862 net of HST recoveries

Option Year 2 October 1, 2026 to September 30, 2027

$3,025,283 net of all applicable taxes and charges

$3,418,570 including HST and all applicable charges

$3,078,528 net of HST recoveries

Option Year 3 October 1, 2027 to September 30, 2028

$3,116,042 net of all applicable taxes and charges

$3,521,127 including HST and all applicable charges

$3,170,884 net of HST recoveries

Total Potential Contract Award Value Including Option Years

$11,930,112 net of all applicable taxes and charges

$13,481,027 including HST and all applicable charges

$12,140,082 net of HST recoveries

The above cost calculations reflect a three (3) percent Consumer Price Index adjustment applied to the option years after the initial contract period.

Origin

(September 5, 2024) Report from the Chief Procurement Officer

Summary

Solicitation Issued: June 20, 2024 Solicitation Closed: July 17, 2024

Number of Addenda Issued: Two (2)

Number of Bids: Nine (9)

Table 2: Summary of Bids Received

Supplier Name
Allied Universal Security Canada**
Falcon Security Incorporated*
Garda Canada Security Corporation
Logixx Security Incorporated
North American Security Services*
Regal Security Incorporated**
Safety First Security Services Incorporated**
The West Egg Group Security Services
Valguard Security Incorporated**

*Suppliers were found non-compliant with mandatory requirements.

**Suppliers did not achieve the minimum technical score and were not considered for the pricing stage.

Range of Scores: 89.46 to 91.64

Background Information

(September 5, 2024) Report from the Chief Procurement Officer on Award of Doc4542354406 to Garda Canada Security Corporation for the Security Guard Services - Encampment Support for Corporate Real Estate Management
https://www.toronto.ca/legdocs/mmis/2024/ba/bgrd/backgroundfile-248464.pdf

Motions

Motion to Adopt Item (Carried)

Moved by David McLeod.

Vote (Adopt Item)

Result:	Majority Required
Yes:	Leah Ross (Chair), David McLeod, Lena Dianda
No:
Absent:	Diana Santucci