Item - 2024.BA94.4

Tracking Status

This item was considered by Bid Award Panel on August 28, 2024 and was adopted without amendment.

BA94.4 - Award of Doc4571351491 to The West Egg Group Security Services Incorporated for the Security Guard Services at Union Station for Corporate Real Estate Management

Decision Type:: ACTION

Status:: Adopted

Ward:: 13 - Toronto Centre

Panel Decision

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 22, 2024) from the Chief Procurement Officer:

Solicitation Number:

Request for Proposal Doc4571351491

Description:

Security guard services at Union Station for a period of one (1) year, with the City's option to extend the contract for two (2) additional separate one (1) year periods. Should the option(s) be exercised, the Executive Director, Corporate Real Estate Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

The West Egg Group Security Services Incorporated

Contract Award Value:

$4,775,850 net of all applicable taxes and charges

$5,396,710 including Harmonized Sales Tax and all applicable charges

$4,859,905 net of Harmonized Sales Tax recoveries

Contract is expected to start on September 1, 2024 and end on August 31, 2025.

Option Year 1 September 1, 2025 to August 31, 2026

$4,919,125 net of all applicable taxes and charges

$5,558,611 including Harmonized Sales Tax and all applicable charges

$5,005,702 net of Harmonized Sales Tax recoveries

Option Year 2 September 1, 2026 to August 31, 2027

$5,066,699 net of all applicable taxes and charges

$5,725,370 including Harmonized Sales Tax and all applicable charges

$5,155,873 net of Harmonized Sales Tax recoveries

Total Potential Contract Award Value Including Option Years

$14,761,674 net of all applicable taxes and charges

$16,680,691 including Harmonized Sales Tax and all applicable charges

$15,021,479 net of Harmonized Sales Tax recoveries

The above calculations reflect a three (3) percent Consumer Price Index adjustment applied to the option years after the initial contract period.

Origin

(August 22, 2024) Report from the Chief Procurement Officer

Summary

Solicitation Issued: June 3, 2024 Solicitation Closed: June 28, 2024

Number of Addenda Issued: Three (3)

Number of Bids: Nine (9)

Table 2: Summary of Bids Received

Supplier Name
A.S.P. Incorporated
G Force Security Incorporated *
Garda Canada Security Corporation **
Logixx Security Incorporated **
Paladin Security Group Incorporated **
Regal Security Incorporated *
Star Security Incorporated **
The West Egg Group Security Services
Top Defence Security Services Incorporated *

* Suppliers were found non-compliant with mandatory requirements.

** Suppliers did not achieve the minimum technical score and were not considered for the pricing stage.

Background Information

(August 22, 2024) Report from the Chief Procurement Officer on Award of Doc4571351491 to The West Egg Group Security Services Incorporated for the Security Guard Services at Union Station for Corporate Real Estate Management
https://www.toronto.ca/legdocs/mmis/2024/ba/bgrd/backgroundfile-248142.pdf

Motions

Motion to Adopt Item (Carried)

Moved by David McLeod.

Vote (Adopt Item)

Result:	Majority Required
Yes:	Leah Ross, David McLeod (Vice Chair), Lena Dianda, Diana Santucci
No:
Absent: