Item - 2024.BA93.7

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 15, 2024) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Doc4505719273

Description:

For the supply and delivery of Eight (8) Latest Model Conventional Cab And Chassis, Diesel Engine, with Various Body Configurations, with option to purchase an additional Nineteen (19) Units in 2024-2025 and Twenty Two (22) Units in 2025-2026, pending budget availability. 

Upon Award of this Request for Quotation, the Supplier and the City will have a Contract from the date of award to August 31, 2026 for a fixed term of two (2) years, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy.

Recommended Supplier:

Metro Freightliner Hamilton Inc.

Contract Award Value (8 Units-2024) (19 Units-2024-2025)

$7,026,832 net of all applicable taxes and charges

$7,940,321 including HST and all applicable charges

$7,150,505 net of HST recoveries

Optional Purchase: (2025-2026) 22 Units

$6,404,432 net of all applicable taxes and charges

$7,237,008 including HST and all applicable charges

$6,517,150 net of HST recoveries

Total Potential Contract Value (2024-2026)

$13,431,265 net of all applicable taxes and charges

$15,177,329 including HST and all applicable charges

$13,667,655 net of HST recoveries

The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial one (1) year period.

Contract is expected to start on the date of award and end on August 31, 2026.

Solicitation Issued: April 8, 2024.         Solicitation Closed: July 11, 2024

Number of Addenda Issued: Seven (7)

Number of Bids:  Three (3)

Table 2: Summary of Bids Received including bid price:

*Bid Price is for Eight (8) Diesel units and does not include optional pricing.