Item - 2024.BA93.5

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 15, 2024) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Doc4414721248

Description:

For the supply and delivery of One (1) Latest model truck chassis and regular cab 60,000 lbs (27,216 kilograms) Gross Vehicle Weight Rating (GVWR), tandem axle with a 4,000 Gallon water tank Street Flusher panels, with option to purchase additional Two (2) units in 2025-2026, pending budget availability.

Upon Award of this Request for Quotation, the Supplier and the City will have a Contract from September 1, 2024 to August 31, 2026 for a fixed term of two (2) years, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy.

Recommended Supplier:

Premier Truck Group

Contract Award Value (2024-2025):

$523,406 net of all applicable taxes and charges

$591,449 including HST and all applicable charges

$532,618 net of HST recoveries

Optional Contract Award Value (2025-2026):

$1,204,906 net of all applicable taxes and charges

$1,361,544 including HST and all applicable charges

$1,226,113 net of HST recoveries

Total Potential Contract Value including Optional Purchases (2024-2026):

$1,728,312 net of all applicable taxes and charges

$1,952,993 including HST and all applicable charges

$1,758,731 net of HST recoveries

Contract is expected to start on September 1, 2024 and end on August 31, 2026.

The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.

Solicitation Issued: April 15, 2024        Solicitation Closed: July 9, 2024

Number of Addenda Issued: Five (5)

Number of Bids: One (1)

Table 2: Summary of Bids Received including bid price

*Bid Price is for One (1) Diesel unit without options.