Item - 2024.BA93.11

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 15, 2024) from the Chief Procurement Officer:

Solicitation Number:

Negotiated Request for Proposal, Ariba Document Number 4330342141

Description:

For the provision operations and maintenance services at the City of Toronto’s Dufferin Organic Processing Facility (DOPF) for a period of three (3) years with an option to extend the contract for two (2) additional one (1) year period(s).

Recommended Supplier:

Veolia Water Canada Inc.

Contract Award Value:

$44,548,872  net of all applicable taxes and charges

$50,340,225 including HST and all applicable charges

$45,332,932 net of HST recoveries

The contract is expected to start on October 1, 2024 and ends on September 30, 2027.

Option Year (October 1, 2027 to September 30, 2028)

$14,567,981 net of all applicable taxes and charges

$16,461,819 including HST and all applicable charges

$14,824,378 net of HST recoveries

Option Year 2 (October 1, 2028 to September 30, 2029)

$14,958,221 net of all applicable taxes and charges

$16,902,789  including HST and all applicable charges

$15,221,485 net of HST recoveries

The total potential contract award including the optional periods is $74,075,074 net of all applicable taxes and charges and $83,704,833 including HST and all applicable charges. The total potential cost to the City including the optional periods is $75,378,795 net of HST recoveries.

The cost calculation includes an estimated three (3) percent Consumer Price Index applied annually to some but not all line items in the Contract, after the first year of the contract.

Solicitation Issued:  February 13, 2024           Solicitation Closed: April 5, 2024

Number of Addenda Issued:  Eight (8)

Number of Bids:  Four (4)

Table 2: Summary of Proposals Received

* Supplier was found non-compliant with mandatory submission requirements