Item - 2024.BA91.7

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 1, 2024) from the Chief Procurement Officer:

Solicitation Number:

Request for Tender Doc4577962498, Contract Number 24TW-DC-312OCS (Service Area 1), 24TW-DC-313OCS (Service Area 2), and 24TW-DC-314OCS (Service Area 3)

Description:

Permanent Surface Reinstatement for Toronto Water Repairs at Various Locations within the City of Toronto - Service Area 1 for Toronto, East York (24TW-DC-312OCS), Service Area 2 for Etobicoke and York (24TW-DC-313OCS), and Service Area 3 for Scarborough (24TW-DC-314OCS) from the date of award to June 30, 2025 with the option in favour of the City to extend the term of the agreement on the same terms and conditions for up to one (1) additional separate one (1) year period at the sole discretion of the City an subject to budget approval.

Should the option period be exercised, the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewal under the same terms and conditions.

Recommended Suppliers:

A & F Di Carlo Construction Inc. (Service Area 1)

Aqua Tech Solutions Inc. (Service Area 2)

Aqua Tech Solutions Inc. (Service Area 3)

Contract Award Value:

Service Area 1 - A&F Di Carlo Construction Inc.

$3,122,085 net of all applicable taxes and charges

$3,527,956 including HST and all applicable charges

$3,177,034 net of HST recoveries

Contract is expected to start on date of award and end on June 30, 2025.

Option Period 1 (July 1, 2025 to June 30, 2026)

$3,122,085 net of all applicable taxes and charges

$3,527,956 including HST and all applicable charges

$3,177,034 net of HST recoveries

The total potential contact award including all option period is $6,244,170 net of all taxes and charges and $7,055,912 including all applicable taxes and charges. The total potential cost to the City including all option period is $6,354,067 net of HST recoveries.

Service Area 2 - Aqua Tech Solutions Inc.

$5,079,750 net of all applicable taxes and charges

$5,740,118 including HST and all applicable charges

$5,169,154 net of HST recoveries

Contract is expected to start on date of award and end on June 30, 2025.

Option Period 1 (July 1, 2025 to June 30, 2026)

$5,079,750 net of all applicable taxes and charges

$5,740,118 including HST and all applicable charges

$5,169,154 net of HST recoveries

The total potential contact award including all option period is $10,159,500 net of all taxes and charges and $11,480,235 including all applicable taxes and charges. The total potential cost to the City including all option period is $10,338,307 net of HST recoveries.

Service Area 3 - Aqua Tech Solutions Inc.

$3,627,550 net of all applicable taxes and charges

$4,099,132 including HST and all applicable charges

$3,691,395 net of HST recoveries

Contract is expected to start on date of award and end on June 30, 2025.

Option Period 1 (July 1, 2025 to June 30, 2026)

$3,627,550 net of all applicable taxes and charges

$4,099,132 including HST and all applicable charges

$3,691,395 net of HST recoveries

The total potential contact award including all option period is $7,255,100 net of all taxes and charges and $8,198,263 including all applicable taxes and charges. The total potential cost to the City including all option period is $7,382,790 net of HST recoveries.

The combined total potential contact award including all option periods is $23,658,770 net of all taxes and charges and $26,734,410 including all applicable taxes and charges. The total potential cost to the City including the option periods is $24,075,164 net of HST recoveries.

Pricing for the option term will remain firm, there will be no changes or adjustments to the unit rates submitted for the duration of the renewal period.

Solicitation Issued: May 16, 2024                  Solicitation Closed:  June 17, 2024

Number of Addenda Issued: None

Number of Bids:  Seven (7)

Table 2: Summary of Bids Received for Service Area 1

*Pursuant to the Request for Tender document the contract award value includes contingency

Table 3: Summary of Bids Received for Service Area 2

*Supplier was found non-compliant with the mandatory requirements

**Pursuant to the Request for Tender document the contract award value includes contingency

Table 4: Summary of Bids Received for Service Area 3

*Pursuant to the Request for Tender document the contract award value includes contingency