Item - 2024.BA91.6

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 1, 2024) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Doc4567280605

Description:

For the non-exclusive supply and delivery of Ferno Stretchers and Accessories to various Purchasing and Materials Management (Stores) locations from the date of award to July 31, 2025, with the option to renew the Contract for four (4) additional one (1)-year periods at the sole discretion of the City and subject to budget approval(s).  

The Request for Quotation is structured to award contract to the lowest supplier meeting specifications and providing the lowest total bid price of the Pricing Form.

Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the Supplier and that Purchasing and Materials Management (Stores) will monitor Supplier performance during the first term of the contract.

Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

FERNO CANADA

Contract Award Value:

$113,793 net of all applicable taxes and charges

$128,586 including HST and all applicable charges.

$115,795 net of HST recoveries

Contract is expected to start on date of award and end on July 31, 2025

Option Year 1 (August 1, 2025 to July 31, 2026)         

$117,206 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$132,443 including all applicable taxes and charges.

$119,269 net of HST recoveries

Option Year 2 (August 1, 2026 to July 31, 2027)         

$120,722 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$136,416 including all applicable taxes and charges.

$122,847 net of HST recoveries

Option Year 3 (August 1, 2027 to July 31, 2028)         

$124,344 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$140,509 including all applicable taxes and charges.

$126,533 net of HST recoveries

Option Year 4 (August 1, 2028 to July 31, 2029)         

$128,074net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$144,724 including all applicable taxes and charges.

$130,329 net of HST recoveries

The total potential contract award including all option years is $604,139 net of all applicable taxes and charges, $682,678 including all applicable taxes and charges. The total potential cost to the City including option years is $614,773 net of HST Recoveries.

The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.

Solicitation Issued: May 27, 2024        Solicitation Closed: June 27, 2024

Number of Addenda Issued: One (1)

Number of Bids: One (1)

Table 2: Summary of Bid Received including bid price

*Bid Price does not contain the 20% miscellaneous items