Item - 2024.BA89.4

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 18, 2024) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Doc4456330887

Description:

For the maintenance of Emergency Generators all in strict accordance with original equipment manufacturer specifications and best trade practices to maintain the equipment as new condition, to the highest industry standards, for the following Divisions:

1. Corporate Real Estate Management

2. Senior Services and Long-Term Care

3. Solid Waste Management Services

The award is for an initial contract period of three (3) years from August 1, 2024 to July 31, 2027, with an option in favour of the City to extend the contract on the same terms and conditions for an additional term of up to two (2) separate one (1)-year periods.

Should the option(s) be exercised, the Divisions will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Power Station Ltd. (Primary)

Northern Generator Company Ltd. (Secondary)

Contract Award Value:

Power Station Ltd. (Primary)

$2,972,290 net of all applicable taxes and charges

$3,358,687 including HST and all applicable charges

$3,024,602 net of HST recoveries

Contract is expected to start on August 1, 2024 and end on July 31, 2027.

Option Year 1 (August 1, 2027 to July 31, 2028)

$1,020,486 net of all applicable taxes and charges

$1,153,149 including HST and all applicable charges

$1,038,447 net of HST recoveries

Option Year 2 (August 1, 2028 to July 31, 2029)

$1,051,101 net of all applicable taxes and charges

$1,187,744 including HST and all applicable charges

$1,069,600 net of HST recoveries

The total potential contract award including both option years is $5,043,876 net of all applicable taxes and charges and $5,699,580 including HST and all applicable charges. The total potential contract cost, including both option years, to the City for Power Station Ltd. is $5,132,649 net of HST recoveries.

Northern Generator Company Ltd.

$2,010,495 net of all applicable taxes and charges

$2,271,859 including HST and all applicable charges

$2,045,880 net of HST recoveries

Contract is expected to start on August 1, 2024 and end on July 31, 2027.

Option Year 1 (August 1, 2027 to July 31, 2028)

$690,270 net of all applicable taxes and charges

$780,005 including HST and all applicable charges

$702,419 net of HST recoveries

Option Year 2 (August 1, 2028 to July 31, 2029)

$710,978 net of all applicable taxes and charges

$803,405 including HST and all applicable charges

$723,491 net of HST recoveries

The total potential contract award including both option years is $3,411,743 net of all applicable taxes and charges and $3,855,269 including HST and all applicable charges. The total potential contract cost, including both option years, to the City for Northern Generator Company Ltd. is $3,471,789 net of HST recoveries.

The total potential contact award to both Suppliers, including both option years,  identified in this report is $8,455,619 net of all applicable taxes and charges and $9,554,850 including HST and all applicable charges. The total potential contract cost, including both option years, to the City for all awards is $8,604,438 net of HST recoveries.

The above cost calculations for the Option Years reflect an estimated annual three (3) percent increase as per Consumer Price Index after the initial three (3)-year contract period.

Solicitation Issued: March 15, 2024               Solicitation Closed: April 11, 2024

Number of Addenda Issued: None

Number of Bids: Two (2)

Table 2: Summary of Bids Received including bid price

* Bid Price is based on the quantity for the first year and does not include 20% contingency amount.

** Primary Supplier

*** Secondary Supplier

**** Pursuant to the Request for Quotation document, the Primary Supplier will be awarded 60% of the overall contract value, the Secondary Supplier will be awarded 40% of the overall contract value in this report.