Item - 2024.BA88.7

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 11, 2024) from the Chief Procurement Officer:

Solicitation Number:

Request for Tender Document Number 4562891214, Contract Number 24TW-DC-305OCS (Service Area 1) and 24TW-DC-306OCS (Service Area 2)

Description:

Repair of Water System and Appurtenances for Various Locations within the City of Toronto for Toronto Water – Part A (Service Area 1) for Wards: 10, 11, 13, 14, 15, 16, 19, 20, 21, 22, 23, 24, and 25 (24TW-DC-305OCS) and Part B (Service Area 2) for Wards: 1, 2, 3, 4, 5, 6, 7, 8, 9, 12, 17, and 18 (24TW-DC-306OCS) from date of award to June 30, 2025, with the option to extend the agreement for up to one (1) additional separate one (1) year period at the sole discretion of the City and subject to budget approval.

Should the option periods be exercised, the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewal under the same terms and conditions.

Recommended Supplier:

Service Area 1

Utility Force Construction Inc.

Service Area 2

Utility Force Construction Inc.

Contract Award Value:

Service Area 1 – Utility Force Construction Inc.

$2,270,900 net of all applicable taxes and charges

$2,566,117 including all applicable taxes and charges  

$2,310,868 net of HST recoveries                    

Contract is expected to start on date of award and end June 30, 2025.

Option Period 1 (July 1, 2025 to June 30, 2026)

$2,339,027 net of all applicable taxes and charges

$2,643,101 including all applicable taxes and charges  

$2,380,194 net of HST recoveries

The total potential contract award including all option periods for Utility Force Construction Inc. is $4,609,927 net of all taxes and charges and $5,209,218 including all applicable taxes and charges. The total potential cost to the City for Utility Force Construction Inc. including all option periods is $4,691,062 net of HST recoveries.

Service Area 2 – Utility Force Construction Inc.

$1,846,850 net of all applicable taxes and charges

$2,086,941 including all applicable taxes and charges  

$1,879,355 net of HST recoveries                    

Contract is expected to start on date of award and end June 30, 2025.

Option Period 1 (July 1, 2025 to June 30, 2026)

$1,902,255 net of all applicable taxes and charges

$2,149,548 including all applicable taxes and charges  

$1,935,735 net of HST recoveries

The total potential contract award including all option periods for Utility Force Construction Inc. is $3,749,105 net of all taxes and charges and $4,236,489 including all applicable taxes and charges. The total potential cost to the City for Utility Force Construction Inc. including all option periods is $3,815,090 net of HST recoveries.

The total potential contract award including option period for all awards is $8,359,032 net of all taxes and charges and $9,445,707 including all applicable taxes and charges. The total potential cost to the City including all option periods for all awards is $8,506,151 net of HST recoveries.

The above cost calculations reflect an estimated three (3) percent Consumer Price Index (CPI) adjustment applied annually to the yearly cost after the initial term.

Solicitation Issued: May 10, 2024         Solicitation Closed: June 11, 2024

Number of Addenda Issued: One (1)

Number of Bids: 8 (eight)

Table 2: Summary of Bids received including bid price (Service Area 1):

*Pursuant to the Request for Tender document the contract award value includes contingency

Table 3: Summary of Bids received including bid price (Service Area 2)

*Pursuant to the Request for Tender document the contract award value includes contingency