Item - 2024.BA88.2

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 11, 2024) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Document Number 4234001701

Description:

For the non-exclusive supply and delivery of Fire Fighting Equipment, Tools, Lighting, Specialty Rescue Tools, Rescue Rope Equipment, and related Equipment for the City of Toronto's Fire Services Division, for a period of one (1) year from the date of award, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to four (4) additional separate one (1) year periods.

Should the option(s) be exercised, then the Fire Chief and General Manager will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

3635112 Canada Inc. o/a M&L Supply, Fire & Safety – Part A, B, C, and H

Dependable Emergency Vehicles, DIV Dependable Truck and Tank, Ltd.  – Part D, E, I and J

A.J. Stone Company Ltd. – Part F

Maple Leaf Ropes Inc. – Part G

Contract Award Value:

3635112 Canada Inc. o/a M&L Supply, Fire & Safety – Part A, B, C, and H

$383,832 net of all applicable taxes and charges (including 10 percent for Miscellaneous Items) 

$433,730 including HST and all applicable charges

$390,587 net of HST recoveries

The contract is expected to start on August 1, 2024, and end on July 31, 2025.

Option Year 1: August 1, 2025, to July 31, 2026

$395,347 net of all applicable taxes and charges (including 10 percent for Miscellaneous Items)

$446,742 including all applicable taxes and charges

$402,305 net of HST recoveries

Option Year 2: August 1, 2026, to July 31, 2027

$407,207 net of all applicable taxes and charges (including 10 percent for Miscellaneous Items)

$460,144 including all applicable taxes and charges

$414,374 net of HST recoveries

Option Year 3: August 1, 2027, to July 31, 2028

$419,424 net of all applicable taxes and charges (including 10 percent for Miscellaneous Items)

$473,949 including all applicable taxes and charges

$426,805 net of HST recoveries

Option Year 4: August 1, 2028, to July 31, 2029

$432,006 net of all applicable taxes and charges (including 10 percent for Miscellaneous Items)

$488,167 including all applicable taxes and charges

$439,610 net of HST recoveries

The total potential contract award identified in this report, including all options years is $2,037,816 net of all taxes and $2,302,732 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $2,073,682 net of HST recoveries.

Dependable Emergency Vehicles, DIV Dependable Truck and Tank, Ltd. – Part D, E, I and J

$1,100,902 net of all applicable taxes and charges (including 10 percent for Miscellaneous Items) 

$1,244,019 including HST and all applicable charges

$1,120,278 net of HST recoveries

The contract is expected to start on August 1, 2024, and end on July 31, 2025.

Option Year 1: August 1, 2025, to July 31, 2026

$1,133,929 net of all applicable taxes and charges (including 10 percent for Miscellaneous Items)

$1,281,340 including all applicable taxes and charges

$1,153,886 net of HST recoveries

Option Year 2: August 1, 2026, to July 31, 2027

$1,167,947 net of all applicable taxes and charges (including 10 percent for Miscellaneous Items)

$1,319,780 including all applicable taxes and charges

$1,188,503 net of HST recoveries

Option Year 3: August 1, 2027, to July 31, 2028

$1,202,985 net of all applicable taxes and charges (including 10 percent for Miscellaneous Items)

$1,359,373 including all applicable taxes and charges

$1,224,158 net of HST recoveries

Option Year 4: August 1, 2028, to July 31, 2029

$1,239,075 net of all applicable taxes and charges (including 10 percent for Miscellaneous Items)

$1,400,155 including all applicable taxes and charges

$1,126,883 net of HST recoveries

The total potential contract award identified in this report, including all options years is $5,844,838 net of all taxes and $6,604,667 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $5,947,707 net of HST recoveries.

A.J. Stone Company Ltd. – Part F

$116,351 net of all applicable taxes and charges (including 10 percent for Miscellaneous Items)  

$131,476 including HST and all applicable charges

$118,398 net of HST recoveries

The contract is expected to start on August 1, 2024, and end on July 31, 2025.

Option Year 1: August 1, 2025, to July 31, 2026

$119,841 net of all applicable taxes and charges (including 10 percent for Miscellaneous Items)

$135,420 including all applicable taxes and charges

$121,950 net of HST recoveries

Option Year 2: August 1, 2026, to July 31, 2027

$123,436 net of all applicable taxes and charges (including 10 percent for Miscellaneous Items)

$139,483 including all applicable taxes and charges

$125,609 net of HST recoveries

Option Year 3: August 1, 2027, to July 31, 2028

$127,139 net of all applicable taxes and charges (including 10 percent for Miscellaneous Items)

$143,668 including all applicable taxes and charges

$129,377 net of HST recoveries

Option Year 4: August 1, 2028, to July 31, 2029

$130,954 net of all applicable taxes and charges (including 10 percent for Miscellaneous Items)

$147,978 including all applicable taxes and charges

$133,258 net of HST recoveries

The total potential contract award identified in this report, including all options years is $617,721 net of all taxes and $698,025 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $628,593 net of HST recoveries.

Maple Leaf Ropes Inc. – Part G

$292,199 net of all applicable taxes and charges (including 10 percent for Miscellaneous Items) 

$330,185 including HST and all applicable charges

$297,342 net of HST recoveries

The contract is expected to start on August 1, 2024, and end on July 31, 2025.

Option Year 1: August 1, 2025, to July 31, 2026

$300,965 net of all applicable taxes and charges (including 10 percent for Miscellaneous Items)

$340,091 including all applicable taxes and charges

$306,262 net of HST recoveries

Option Year 2: August 1, 2026, to July 31, 2027

$309,994 net of all applicable taxes and charges (including 10 percent for Miscellaneous Items)

$350,293 including all applicable taxes and charges

$315,450 net of HST recoveries

Option Year 3: August 1, 2027, to July 31, 2028

$319,294 net of all applicable taxes and charges (including 10 percent for Miscellaneous Items)

$360,802 including all applicable taxes and charges

$324,914 net of HST recoveries

Option Year 4: August 1, 2028, to July 31, 2029

$328,873 net of all applicable taxes and charges (including 10 percent for Miscellaneous Items)

$371,626 including all applicable taxes and charges

$334,661 net of HST recoveries

The total potential contract award identified in this report, including all options years is $1,551,325 net of all taxes and $1,752,998 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $1,578,629 net of HST recoveries.

The total potential contract award identified in this report for all Suppliers, including all options years is $12,251,277 net of all taxes and $13,843,943 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $12,466,899 net of HST recoveries.

The above cost calculations reflect an estimated 3 percent in Industrial Product Price Index adjustment applied annually to the yearly cost after the initial year.

Solicitation Issued: January 24, 2024   Solicitation Closed:  February 2, 2024

Number of Addenda Issued: None

Number of Bids:  Six (6)

Table 5: Summary of Bids Received including bid price